Corporate Registration & Visa Specialist

Corporate Registration & Visa Specialist

Company: Hirea Group

Location: Landmark, Jakarta

Openings: 1

Salary: IDR 8,000,000–10,000,000 per month

About the Role

We are recruiting a Corporate Registration & Visa Specialist to handle and coordinate company registration, work permits, work-related residence permits, business visas, and related matters. Candidates must have working proficiency in English and strong skills in communicating and maintaining professional relationships with government departments. Mandarin proficiency is preferred.

Responsibilities

1. Follow up on company registration, changes to company information, and related procedures, liaising with clients, notaries, government departments, and external service providers.

2. Prepare documents, coordinate processing, and track progress for applications and renewals of work permits, work-related residence permits, and business visas.

3. Maintain good working relationships with relevant government departments and service providers, and coordinate the resolution of issues in compliance with applicable laws and regulations.

4. Prepare document checklists for each case, guide clients in preparing documents, and check their completeness, accuracy, and consistency.

5. Promptly update clients and management on application progress, requests for additional documents, outcomes, and any issues.

6. Maintain client and application records, track the validity of licences, visas, and permits, and arrange renewal reminders in advance.

7. Monitor changes to relevant application requirements and procedures, and improve internal workflows and client service.

8. Safeguard client information and business documents, ensuring proper filing and confidentiality.

Requirements

1. Experience in Indonesian company registration, visas, or work permits; experience with a corporate services provider is preferred.

2. Working proficiency in English is essential, including client communication, email correspondence, and routine work reporting.

3. Mandarin proficiency is preferred, particularly the ability to communicate with clients and management in Mandarin.

4. Strong skills in communicating, coordinating, and maintaining professional relationships with government departments; familiarity with local administrative procedures and the ability to move applications forward effectively.

5. A strong client service mindset, with good organizational, coordination, and problem-solving skills and the ability to follow up on multiple applications simultaneously.

6. Proficiency in Word, Excel, and other office software, with the ability to organize documents accurately, maintain records, and track progress.

7. Detail-oriented and responsible, with strong professional ethics and a commitment to confidentiality.