Personal Assistant to Managing Director (For Fresh Graduate)

Responsibilities :

• Manage the Managing Director’s daily schedule, calendar, meetings, and appointments, including reminders and schedule adjustments.

• Coordinate communication and act as a professional liaison between the Managing Director and internal/external stakeholders.

• Prepare, organize, and maintain confidential documents, correspondence, contracts, and business information.

• Arrange business trips, including flights, accommodation, transportation, and other travel requirements.

• Handle administrative matters, expense reports, petty cash, and other personal/business support as required.

• Anticipate the Managing Director’s needs and proactively follow up on tasks, meetings, and pending matters.

• Handle ad-hoc tasks and last-minute changes with discretion, professionalism, and composure.

Qualification:

• Bachelor’s degree in Management, Business Administration, Secretarial Studies, Communications, or a related field.

• Fresh graduates are welcome to apply; experience as a Personal/Executive Assistant, Secretary, or Administrative role is a plus.

• Highly trustworthy with excellent discretion and integrity when handling confidential and sensitive information.

• Proactive, resourceful, organized, and able to anticipate needs and work independently.

• Strong emotional maturity, adaptability, and ability to remain composed under pressure.

• Excellent verbal and written communication skills with a professional demeanor.

• Proficient in Google Workspace (Calendar, Drive, Docs, Sheets) and Microsoft Office.

• Professional working proficiency in English, both written and spoken.

• Strong attention to detail, time management, and multitasking skills.