Strategic Executive Assistant

About us

PT Triefta Aroma Nusantara is part of Intan Chemical Group, one of Indonesia's leading manufacturers and solution providers in Flavor, Fragrance, Essential Oil, Aromatic Chemicals, and Food Ingredients.

We serve multinational and leading national companies across the Food & Beverage, Personal Care, Household, Pharmaceutical, Tobacco, and Industrial sectors. As our business continues to expand both domestically and internationally, we are looking for an exceptional Executive Assistant to C-Level who is highly organized, proactive, and capable of operating in a fast-paced business environment.

About the role

This role is far beyond conventional secretarial work.

We are seeking a Strategic Executive Assistant to join our team at our Gresik, East Java facility on a full-time basis. This role is pivotal in providing comprehensive administrative and strategic support to Managing Director and key departments within the organisation.

You will become the right hand of the C-Level, ensuring strategic priorities are executed, meetings are well coordinated, projects are monitored, and communication between departments runs effectively. The ideal candidate is someone who enjoys solving problems, managing multiple priorities, and working directly with senior management.

Key responsibilities

• Support the C-Level in executing strategic initiatives and management priorities.

• Coordinate and drive cross-functional projects to ensure timely execution.

• Monitor project progress, follow up action items, and ensure deadlines are achieved.

• Collaborate with department heads to execute management directives and business initiatives.

• Prepare business reports, presentations, and executive summaries for management.

• Analyze business data and provide insights to support decision-making.

• Identify opportunities for process improvement and operational efficiency.

• Coordinate internal meetings and ensure agreed action plans are properly executed.

• Handle confidential projects and assignments from the C-Level.

• Perform other management-related duties and special projects as assigned.

• Manage the C-Level personal calendar, appointments, reservations, and daily schedule.

• Handle personal errands and ad-hoc requests with discretion, efficiency, and a high level of responsibility.

Requirements:

• Bachelor's Degree in Business Administration, Management, Industrial Engineering, Communication, Law, or related disciplines.

• Minimum 3 years of experience as Executive Assistant, Personal Assistant, Corporate Secretary, Project Coordinator, or similar position supporting Directors or C-Level executives.

• Exceptional organisational and time management skills, with the ability to manage multiple priorities under tight deadlines

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience using ERP systems is an advantage.

• Discretion and ability to handle confidential information with the utmost professionalism

• Proactive and solution-oriented mindset with the capacity to anticipate needs and take initiative

• Strong interpersonal skills and the ability to work effectively with executives, colleagues, external contacts at all levels, analytical and problem-solving skills.

• Experience in a manufacturing, chemical, or fragrance industry environment would be advantageous

• Fluency in Indonesian and English languages, both written and spoken is a must.

• Ability to work independently whilst also being a collaborative team member.

• High integrity, mature, professional, and trustworthy.

What we offer

• Opportunity to work directly with the C-Level.

• Exposure to strategic business decisions.

• Cross-functional learning across multiple business units.

• Career development within a growing manufacturing group.

• Professional and dynamic working environment.

• Competitive compensation package based on experience and capability.