Secretary

About the role

We are seeking a dedicated and organised Secretary to join the team at GreenEarth Ventures Indonesia. This is a full-time position based in Pekanbaru, Riau, where you will play a vital role in supporting the smooth operation of our office and executive teams. As Secretary, you will be the backbone of our administrative operations, ensuring efficient communication, scheduling and documentation across the organisation. This position is essential to maintaining our professional standards and supporting our business objectives through exceptional organisational and administrative excellence.

What you'll be doing

• Managing executive calendars, scheduling meetings and coordinating appointments with internal and external stakeholders

• Preparing and maintaining accurate correspondence, reports, minutes and other documentation

• Handling telephone and email communications, filtering inquiries and directing them appropriately

• Organising and maintaining filing systems, both digital and physical, ensuring confidentiality and easy retrieval of documents

• Coordinating travel arrangements, accommodation and logistical support for staff members

• Processing expenses, invoices and other administrative documentation

• Supporting the preparation of presentations, proposals and meeting materials

• Maintaining office supplies and equipment, ordering as needed to ensure smooth operations

• Acting as a point of contact for office-related queries and providing administrative support across departments

• Managing confidential information with discretion and professionalism

What we're looking for

• Proven experience working in a secretarial or administrative support role, ideally within a professional business environment

• Excellent organisational skills with the ability to manage multiple priorities and meet deadlines

• Strong written and verbal communication skills in English; proficiency in Indonesian is highly desirable

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other office management software

• Ability to work independently and as part of a team, demonstrating initiative and problem-solving abilities

• Excellent attention to detail and accuracy in all administrative tasks

• Professional demeanour with strong interpersonal and customer service skills

• Discretion and confidentiality when handling sensitive business information

• Flexibility and adaptability to changing priorities and business needs

• Knowledge of office management best practices and procedures is advantageous

What we offer

At GreenEarth Ventures Indonesia, we are committed to creating a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration, professional development opportunities and a collaborative working environment. We value work-life balance and provide a supportive workplace culture that encourages growth and wellbeing. Our team is passionate about sustainability and making a positive environmental impact, and we welcome individuals who share these values. We provide ongoing training and development to help you advance your career and build your skill set.

About us

GreenEarth Ventures Indonesia is a forward-thinking organisation dedicated to promoting sustainable business practices and environmental stewardship. We are committed to creating positive change through innovative solutions and responsible operations. Our team works collaboratively to drive initiatives that support a greener future whilst maintaining operational excellence. We pride ourselves on our inclusive culture, ethical business practices and commitment to making a meaningful difference in the communities we serve.

Apply now

To apply for this exciting opportunity, please submit your CV, a cover letter detailing your relevant experience, and any supporting documents to our recruitment team. We look forward to hearing from you and learning more about how you can contribute to the success of GreenEarth Ventures Indonesia.