Corporate Secretary

About the role

Wakaf Salman is seeking an experienced and detail-oriented Corporate Secretary to join our organisation in Bandung, West Java. This is a full-time position that plays a vital strategic role in ensuring the smooth operation of our corporate governance and administrative functions. The Corporate Secretary will be responsible for maintaining corporate records, managing board and executive meetings, and ensuring compliance with all regulatory requirements. This role is fundamental to supporting our leadership team and maintaining the highest standards of corporate administration and governance.

Key responsibilities

• Preparing and maintaining accurate minutes of board meetings, shareholder meetings, and other corporate gatherings

• Managing corporate records, documents, and the corporate seal in accordance with legal and regulatory requirements

• Ensuring compliance with corporate governance policies, statutory obligations, and regulatory frameworks

• Liaising between the Board of Directors, senior management, and external stakeholders to facilitate effective communication

• Co-ordinating the scheduling and logistics of board meetings, annual general meetings, and other corporate events

• Preparing board papers, agendas, and supporting documentation for executive decision-making

• Managing corporate correspondence and ensuring timely distribution of communications to relevant parties

• Maintaining awareness of regulatory changes and advising management on compliance implications

• Supporting the Chief Executive Officer and Board with administrative and secretarial duties as required

• Handling confidential and sensitive corporate information with the utmost discretion and professionalism

What we're looking for

• Minimum 1-2 years' experience in a corporate secretarial role or similar administrative position within a corporate or professional environment

• Strong knowledge of corporate governance practices, board procedures, and regulatory compliance requirements

• Excellent written and verbal communication skills with the ability to communicate effectively with senior management and external parties

• Exceptional organisational and time management abilities, with capacity to manage multiple priorities and meet strict deadlines

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Google Office.

• Meticulous attention to detail and accuracy, particularly when managing corporate records and meeting minutes

• Professional demeanour with discretion and the ability to handle confidential information appropriately

• Strong interpersonal skills and the ability to work collaboratively with diverse teams and stakeholders

• Experience with corporate governance software or document management systems (preferred)

• Knowledge of Indonesian corporate law and regulations (preferred)

What we offer
At Wakaf Salman, we value our employees and are committed to providing a supportive and professional working environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and training to enhance your skills and career progression. We foster a collaborative culture where your contributions are recognised and valued. We are dedicated to maintaining a work environment that promotes work-life balance and supports the wellbeing of all staff members. We encourage applications from candidates of all backgrounds and are committed to creating an inclusive workplace.

About us
Wakaf Salman is a respected organisation based in Bandung, West Java, dedicated to serving our community through various charitable and social initiatives. We operate with a strong commitment to integrity, transparency, and social responsibility. Our team is composed of dedicated professionals who share a passion for making a meaningful impact. We maintain the highest standards of corporate governance and ethical conduct in all our operations. Wakaf Salman provides a workplace where professionalism, dedication, and teamwork are valued and rewarded.

How to apply
To apply for this position, please submit your CV, cover letter, and any supporting documentation detailing your relevant experience and qualifications. We welcome your application and look forward to hearing from you.