Personal Asisstant to the Director

Job Description: Personal Assistant to the Director

Position: Personal Assistant to the Director

Employment Type: Full-Time

Reports To: Director

Job Summary

We are seeking a highly organised, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to the Director. The ideal candidate must be detail-oriented, discreet, and capable of managing multiple priorities efficiently while ensuring the Director’s daily activities and business commitments run smoothly.

Key Responsibilities

- Calendar & Schedule Management: Manage the Director’s daily calendar, appointments, meetings, and commitments, ensuring efficient time management.

- Administrative Support: Handle correspondence, emails, document preparation, filing, and other administrative tasks as required.

- Meeting Coordination: Arrange meetings, prepare agendas, coordinate attendees, and ensure all necessary documents and materials are ready.

- Travel Arrangements: Coordinate business trips, including flights, accommodation, transportation, itineraries, and other travel requirements.

- Communication & Liaison: Act as the primary point of contact between the Director and internal teams, business partners, clients, and other stakeholders.

- Task & Follow-Up Management: Monitor pending tasks, deadlines, and instructions to ensure timely completion and proper follow-up.

- Personal Assistance: Assist with personal appointments, errands, reservations, and other matters as requested by the Director.

- Confidentiality: Handle sensitive business and personal information with the highest level of discretion and professionalism.

- Daily Coordination: Anticipate the Director’s needs, resolve scheduling conflicts, and ensure all daily arrangements are well-organised.

- Other Duties: Perform additional administrative and coordination duties as assigned by the Director.

Qualifications & Requirements

- Previous experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role.

- Excellent organisational, multitasking, and time-management skills.

- Strong written and verbal communication skills in English; additional languages are an advantage.

- Proficient in Microsoft Office, email management, calendar applications, and document preparation.

- High level of integrity, discretion, reliability, and attention to detail.

- Proactive, resourceful, adaptable, and able to work independently.

- Professional appearance, attitude, and interpersonal skills.

- Flexible to accommodate changing schedules and occasional work outside standard office hours.

- Ability to remain calm and effective in a fast-paced, high-pressure environment.

Ideal Candidate Profile

The ideal candidate is dependable, polished, service-oriented, and able to anticipate the Director’s needs before being asked. They must demonstrate excellent judgement, maintain strict confidentiality, and ensure that every task, appointment, and arrangement is handled efficiently and professionally.