IT Procurement & GA Officer

About the role

This role manages end-to-end procurement processes for IT products and services, including hardware, software, networking, cloud solutions, and subcontractor services. The position oversees vendor management, negotiation, and General Affairs operations including office facilities, assets, inventory, and supplies.

Key responsibilities

• Manage procurement processes, including PR verification, sourcing, RFQs/RFPs, quotation analysis, and PO issuance

• Source IT products and services, including hardware, software, networking, cloud solutions, and subcontractor services

• Negotiate pricing, payment terms, lead times, warranties, and SLAs with vendors and distributors

• Manage vendor selection, onboarding, performance evaluation, and the Approved Vendor List

• Coordinate with Sales/Presales, Project, and Finance teams on costing, product availability, and vendor documentation

• Oversee General Affairs process: including office facilities, assets, inventory, supplies, and operational vendors

• Ensure procurement documentation, SOP compliance, and audit readiness

• Prepare periodic reports on procurement spending, cost savings, PO status, and asset management

About you

• Bachelor's degree or Diploma (D3/S1) in Management, Industrial Engineering, Information Systems, Informatics Engineering, or a related field

• Minimum 3 years of experience in Procurement/Purchasing and General Affairs (GA), preferably in an IT solutions company or system integrator

• Knowledge of end-to-end procurement processes (PR, RFQ, PO, GR, and BAST) and IT products and services

• Strong negotiation and quotation analysis skills; an established network of IT vendors/distributors is an advantage

• Proficient in Microsoft Office, especially Excel; familiarity with ERP or e-procurement systems is an advantage

• Detail-oriented, organized, and able to manage multiple requests and meet deadlines

• High integrity, honesty, strong communication skills, proactive attitude, and ability to collaborate across departments