Procurement GA

Job description

• Procurement: process purchase requests, source suppliers, run RFQs/RFPs and compare quotations for project and internal needs.

• IT sourcing: buy hardware, software licences, network equipment, cloud services and subcontractor services.

• Negotiation and POs: agree price, payment terms, lead time, warranty and SLAs, issue POs, and follow each one until delivery.

• Supplier management: select, onboard and regularly evaluate vendors, and keep the vendor database and approved vendor list up to date.

• Coordination: work with Sales/Presales, Project and Finance on costing, stock availability and vendor billing documents (invoice, GR, BAST).

• General Affairs: manage office facilities, assets and inventory, office supplies, operational needs, cleaning, security and GA vendors.

• Admin and compliance: keep procurement documents (PR, PO, contracts, BAST) in line with SOPs and ready for audit.

• Reporting: send regular reports on procurement and GA (spend, cost savings, PO status, assets).
  

Requirements

• D3/S1 in Management, Industrial Engineering, Information Systems/IT or a related field.

• At least 2 years in procurement/purchasing and GA, preferably at an IT solution company or system integrator.

• Understands the full procurement process (PR → RFQ → PO → GR → BAST) and IT products and services.

• Good at negotiating and analysing quotations. An existing network of IT vendors or distributors is a plus.

• Strong in MS Office, especially Excel. Experience with ERP or e-procurement systems is a plus.

• Detail-oriented and organised, and can handle many requests at once under deadlines.

• Honest and communicative, takes initiative, and works well with other divisions.