AP Staff

Job Description: Accounts Payable (AP) Staff

UPartners (Wellness Subholding) is looking for an Accounts Payable (AP) Staff to handle vendor bills and payments for several companies under our Wellness & Lifestyle brands. Your main job is to make sure every vendor gets paid correctly and on time, with complete documents and proper tax records.

What you'll do:

Check vendor invoices before payment, making sure the purchase order (PO), goods/service receipt, and invoice all match.

Prepare payment schedules and payment requests, then process vendor transfers based on agreed terms and approvals.

• Match vendor statements with our records, follow up on any differences, and answer vendor questions about payment status.

• Record payables in the accounting system for each company, update the AP aging report (list of unpaid bills and how long they've been due), and help with month-end closing.

• Handle tax documents for vendor payments, including VAT (PPN), tax invoices (e-Faktur), and withholding tax slips (bukti potong PPh 23/4(2)), via Coretax.

• Work with the Procurement, Operations, and outlet teams to sort out unclear invoices, POs, or budget approvals.

• Keep AP files neat and well organized, and support audit requests.

What we're looking for:

• Diploma (D3) or Bachelor's degree (S1) in Accounting, Finance, or a related field.

• 2–3 years of experience in Accounts Payable. Hospitality, wellness, spa, F&B, or lifestyle experience is preferred. Experience handling more than one company, outlet, or brand is a strong plus.

• Familiar with the AP process, invoice matching, and month-end closing.

• Understands Indonesian tax rules for vendor payments (VAT and income tax withholding). Brevet A/B certification is a plus.

• Comfortable with Excel/Google Sheets (pivot table, VLOOKUP/XLOOKUP) and accounting software (e.g., Odoo, ESB, Accurate, Jurnal, SAP, Oracle, or similar).

• Detail-oriented, accurate, and disciplined with deadlines.

• Good communicator with vendors and internal teams.

• Proactive and able to handle several payment cycles at once.