Accounting & Administration Staff

Role Description:

The Admin & Finance Staff plays a crucial role in supporting the daily operations of the finance department. This position is responsible for managing transactions, processing payments, and ensuring the accuracy of financial documents. Key tasks include handling customer collections, reconciling accounts, coordinating with other departments, and preparing financial reports and invoices. This role requires a strong attention to detail, excellent organizational skills, and effective communication to ensure smooth financial operations and accurate record-keeping.

Key Responsibilities:

• Handle daily financial transaction operations.
• Process payments to suppliers, ensuring timely and accurate disbursements.
• Verify the completeness and accuracy of all transaction documents.
• Manage and monitor customer payments and perform collections as necessary.
• Reconcile accounts receivable and bank transactions to maintain accurate records.
• Coordinate with other departments to facilitate the collection process.
• Accurately record all company receivables and ensure proper documentation.
• Prepare and issue invoices to customers.
• Send notifications to customers regarding overdue payments.
• Handle foreign currency purchases and treasury-related tasks.
• Collaborate with other departments to ensure the smooth processing of accounts payable.
• Record and journal all transactions into the financial system.

Qualifications:

• Bachelor’s degree in accounting or a related field.
• Proficiency in MS Office, particularly Excel and financial management software.
• Strong attention to detail and organizational skills.
• Effective communication skills for coordinating with various departments.
• Experience in handling foreign currency transactions is an advantage.
• Ability to maintain accurate financial records and ensure document accuracy.