Secretary – Junior & Operations Support

We are a growing business group with a diverse portfolio across printing & packaging, lifestyle & hospitality, and automotive services, integrated within a one-stop service ecosystem.

As our business continues to grow, we are looking for a Junior Secretary & Operations Support who is organized, proactive, communicative, and eager to learn and grow with the company.

This role will support daily administrative activities, scheduling, communication, documentation, coordination, and operational follow-up across the business.

Key Responsibilities

1. Manage schedules, meetings, appointments, and daily administrative activities.

2. Coordinate communication and follow up with internal departments and external parties.

3. Prepare meeting schedules, documents, presentations, reports, and other administrative materials.

4. Take meeting notes and assist in monitoring follow-up actions and assignments.

5. Support administrative and operational activities across departments and business units.

6. Coordinate and follow up on tasks, requests, and operational needs from management.

7. Organize and maintain documents, files, schedules, and important information.

8. Assist with meeting arrangements, business trips, appointments, and other business activities when required.

9. Monitor pending tasks and provide timely follow-up to ensure activities are completed.

10. Support management and teams with other administrative or operational tasks as needed.

Qualifications

1. Minimum Bachelor’s degree in any relevant field.

2. Fresh graduates are welcome to apply.

3. Candidates with 1–2 years of experience as Secretary, Admin, Personal Assistant, Operations Support, or similar roles are preferred.

4. Good communication skills in Bahasa Indonesia; basic to good English communication skills is an advantage.

5. Familiar with Microsoft Office and Google Workspace, especially Word, Excel, PowerPoint, and Google Sheets.

6. Comfortable using AI-based productivity tools to support administrative work, research, documentation, and daily tasks.

7. Well-organized, detail-oriented, and able to manage multiple tasks.

8. Proactive, responsible, responsive, and willing to learn.

9. Good interpersonal and communication skills.

10. Able to work independently as well as collaboratively with different departments.

11. Comfortable working in a fast-paced and dynamic business environment.

12. Mandarin proficiency or previous experience supporting management will be an advantage.

Ideal Candidate

We are looking for someone who is:

• Eager to Learn & Grow

• Organized & Detail-Oriented

• Proactive & Responsive

• Good Communicator

• Tech-Savvy & AI-Friendly

• Reliable & Responsible

• Adaptable & Fast Learner