Personal Assistant

About the role

Personal Assistant / Executive Secretary for Director/C-Level management, responsible for managing complex schedules, correspondence, travel arrangements, and confidential administrative functions.

Key responsibilities

• Manage calendar and schedule for senior executives, including meetings, business trips, and last-minute changes

• Prepare official correspondence, minutes of meetings, and business emails in Indonesian and English

• Arrange domestic and international business travel including ticket booking, hotel reservations, itineraries, and visa processing

• Maintain confidentiality of company-level data including salary information, strategy, and legal documents

• Manage filing systems, organize important documents, and handle expense reports

• Provide advanced Microsoft Office support including Word, Excel (pivot tables, formulas), PowerPoint presentations, and Outlook

About you

• Minimum S1 degree in any field (Secretary, Management, Law, or Communication preferred)

• Minimum 2-3 years experience as Personal Assistant / Executive Secretary at Director/C-Level

• Formal Indonesian language and excellent communication skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Experience with calendar and schedule management for high-volume, frequently changing schedules

• Ability to write official letters, meeting minutes, and business emails in Indonesian and English

• Experience with domestic and international travel management

• Loyal, honest, and discreet

• Proactive with high initiative

• Strong multitasking and prioritization abilities

• Problem-solving mindset

• Flexible and available

• High emotional intelligence