Personal Assistant

About the role

This role supports the director with comprehensive administrative and operational management, including scheduling, document preparation, communication coordination, and household management. The position requires discretion, organizational excellence, and the ability to manage multiple priorities across business and personal affairs.

Key responsibilities

• Arrange and manage director's activity schedules, including meetings, business travel, and personal agenda

• Prepare administrative requirements for the director, such as correspondence, documents, reports, and presentations

• Serve as communication liaison between the director and internal and external company stakeholders

• Schedule meetings and ensure all meeting requirements are available

• Create meeting minutes and follow up on director meeting outcomes

• Manage important company and director personal document archives neatly and confidentially

• Assist with inter-divisional coordination as directed by the director

• Handle director's business and personal travel needs, including ticket, hotel, and transportation bookings

• Assist with managing director's household needs, including monthly shopping arrangements, routine bill payments, and coordination with household staff or vendors

• Ensure availability of household operational and director's personal requirements

About you

• Minimum D3/S1 education qualification in any field (secretarial background preferred)

• Experience in the same position preferred

• Strong communication, leadership, and teamwork skills

• Accustomed to working with targets

• Ability to drive (car) preferred

• Proficient with Microsoft 365, Google Calendar, and Google Workspace applications

• Willing to work on-site Monday to Saturday, full time, 08:00 - 17:00 WIB