Personal Assistant to Directors (Mandarin Speaker)

You will manage the daily schedules and logistics of the Directors and serve as the first point of contact for internal and external parties.

Responsibilities

• Manage calendars, appointments and daily briefings; track deadlines and follow-ups.

• Book and coordinate domestic and international travel; prepare itineraries; reconcile travel advances.

• Screen calls, emails and messages (WeChat, WhatsApp, email); draft and proofread correspondence in three languages.

• Prepare presentations, reports and memos; record and distribute meeting minutes.

• Plan meetings, company events, business visits and site tours.

• Maintain key partner and client relationships and the contact database.

• Process expenses, reimbursements, petty cash and purchase requests.

• Keep filing, contracts and sensitive information confidential and secure.

Requirements

• Mandarin speaker (spoken and written).

• Minimum Bachelor’s degree (S1).

• At least 5 years of experience as a personal or executive assistant.

• Fluent in English and Bahasa Indonesia; consecutive interpretation and business translation skills.

• Proficient in M365, Google Workspace and Zoom.

• Strong discretion, time management, multitasking and attention to detail.

• Professional communication, stakeholder management and presentation.