Office Manager

We are looking for a trustworthy, reliable Office Manager to run day-to-day operations at our Surabaya office. You will act as the owner's representative in the office, keeping administration, people, and external relationships running smoothly.

Responsibilities:

- Oversee daily office operations, facilities, supplies, and vendors

- Act as the owner's point of contact and representative in the office; follow up on instructions and report progress

- Handle public relations: liaise with clients, government offices, neighbours, and business partners

- Manage administrative tasks: correspondence, filing, permits, contracts, and document control

- Coordinate staff schedules, attendance, and basic HR administration

- Monitor office expenses, petty cash, and payments in coordination with accounting

- Keep confidential company and owner matters secure and handled with discretion

- Handle general affairs for the office (up to 25 staff): facilities, vendors, supplies, and day-to-day office needs

Requirements:

- Minimum D3/S1 in Business Administration, Management, or a related field

- 3+ years in office management, executive assistance, or general affairs

- Proven integrity, reliability, and ability to handle confidential information

- Strong communication and interpersonal skills in Bahasa Indonesia; good working English

- Organised, proactive, and able to work independently

- Proficient in MS Office / Google Workspace

Nice to Have:

- Experience in an engineering, construction, or logistics company

- Familiarity with local permits and regulatory procedures in Surabaya

- Own transport and driving licence