HR & Admin Executive

1.              Human Resources

-      Recruitment & Onboarding: Manage recruitment, interview arrangements, hiring procedures, and employee onboarding. Coordinate with hiring managers on manpower requirements and recruitment plans.

-      Take ownership of attendance, allowances, annual leave, and employee benefits.

-      Advise employees on benefits and HR policies.

-      Managed statutory insurance, health insurance, and employee benefits in coordination with authorities and providers.

-      Prepare, issue, monitor, and renew labour contracts, contract appendices, HR decisions, announcements, and other personnel documents.

-      Maintain and update employee personnel records.

-      Review, update, and implement HR policies, regulations, and procedures in compliance with Labor Law, Social Insurance Law, and business requirements; communicate policies and ensure legal compliance.

-      Prepare labour and statutory reports, monitor regulatory changes, and support compliance reviews

-      HRIS & Employee Data: Maintain HRIS and employee data, including attendance, payroll, and benefits, ensuring accuracy, confidentiality, proper documentation, and timely HR reporting

-      Performance & Employee Engagement: Support performance appraisals, salary reviews, and employee engagement activities, while handling employee inquiries related to HR policies, procedures, and benefits.

-      Coordinate with Mercer to conduct compensation and benefits surveys, analyse market benchmarks, and support salary and benefits review.

-      Training & Employee Development: Coordinate with Managers to organize and monitor onboarding, internal, and external training programs, manage training records and agreements, and track employees’ training progress and completion.

-      Employee Relations & Offboarding: Handle employee disciplinary, resignation, termination, and offboarding procedures, including HR documentation, handover, final payment, and benefits settlement in compliance with company policies and labour laws.

-      Foreign Employee Administration: Coordinate visa, work permit (WP), and temporary residence card (TRC) applications and renewals for foreign employees.

-      Support HR projects, process improvements, and policy development.

-      Work closely with managers and relevant departments on HR-related matters.

-      Perform other HR-related duties as assigned by the direct Manager

2.              Administration

-      Manage office supplies, stationery, and administrative materials.

-      Monitor office facilities and equipment, and coordinate maintenance and repairs.

-      Prepare internal announcements and notices

-      Coordinate departmental purchasing requests related to administrative needs.

-      Manage employee uniforms and personal protective equipment (PPE).

-      Supervise security guards, cleaning services, and landscaping activities.

-      Support company events, meetings, training, and employee activities.

-      Arrange business trips, including flights, hotels, and transportation.

-      Prepare and submit administrative payment documents on time.

-      Ensure smooth administrative operations at the workshop and HQ.

-      Maintain confidentiality and comply with company policies and procedures.

-      Provide administrative support to other departments and perform other duties as assigned by the direct manager