Event Management Officer (12 months Contract)

An Event Officer is a key professional responsible for the strategic planning, coordination, and execution of corporate and business events. They oversee all aspects of event management, from concept development to post-event evaluation, ensuring seamless operations and exceptional client satisfaction.

This role involves collaborating with vendors, managing budgets, and working closely with the relevant team to deliver impactful experiences. With strong organizational skills and a keen eye for detail, an Event Officer ensures that every event aligns with the company's goals, enhances its brand image, and delivers remarkable attendee experiences.

 
Job description:

• Plan and coordinate logistics for events, including location, dates, and time

• Develop event concepts and themes in alignment with organizational goals

• Collaborate with vendors and suppliers to secure required services and materials

• Manage event budgets, ensuring costs are controlled and within allocated limits

• Create detailed event schedules and timelines for all stakeholders

• Supervise event staff and volunteers, providing guidance and support

• Coordinate with related working unit to promote events: including social media, email, print and public relations teams

• Monitor event registrations and handle attendee communications

• Oversee the setup, execution, and breakdown of event spaces

• Conduct site visits to assess the suitability of venues

• Negotiate contracts with venues, suppliers, and other event-related services

• Ensure compliance with safety and legal regulations throughout event planning and execution

• Gather and analyze post-event feedback to inform future planning

• Maintain records of event aspects, including financial details, attendee numbers, and documentation.

• Stay updated on industry trends and best practices

• Prepare detailed reports for management on event outcomes and metrics

• Perform post-event evaluations to determine areas for improvement and success factors

• Develop contingency plans to handle potential emergencies or disruptions

• Utilize event management software to streamline planning and coordination efforts

• Ensure all marketing materials and event communications are consistent with brand guidelines (collaborate with the brand communication team)

Requirements:

• Bachelor's degree in Marketing/Event Management, Hospitality, Business, or related field

• Minimum of 2 years of experience in event planning and management

• Proven track record of successfully managing events

• Strong organizational and multitasking abilities

• Excellent communication and interpersonal skills

• Proficiency in event management software and tools

• Experience with budget management and cost control

• Strong negotiation skills with vendors and suppliers

• Ability to lead and motivate a diverse team of staff and volunteers

• Creative problem-solving capabilities

• Flexibility to work long hours and weekends as needed

• Strong marketing and promotional skills

• Ability to adapt to last-minute changes and manage stress effectively

• Exceptional attention to detail

• Strong analytical skills to assess event outcomes and metrics

• Proven capability to develop and execute contingency plans

• Commitment to staying updated on industry trends and best practices

• Demonstrated ability to network and build professional relationships

• Previous experience in mentoring and training junior team members and AI capability is an advantage.