Sourcing & Supplier Officer

About the role

We are looking for a detail-oriented and proactive Sourcing & Supplier Officer to manage end-to-end procurement, supplier relationships, and General Affairs (GA) operations. This role is responsible for sourcing IT products and services, negotiating with vendors, monitoring purchase orders, and ensuring efficient procurement processes that support the company's business and project needs.

Key responsibilities

• Manage end-to-end procurement processes, including purchase requisitions (PR), vendor sourcing, RFQ/RFP, quotation analysis, and purchase orders (PO).

• Source IT products and services, including hardware, software licenses, networking devices, cloud solutions, and IT subcontractor services.

• Negotiate pricing, payment terms, lead times, warranties, and service-level agreements (SLA) with vendors, principals, and distributors.

• Monitor purchase orders and ensure timely delivery of goods and services.

• Manage supplier selection, onboarding, performance evaluation, and the approved vendor database.

• Coordinate with Sales/Presales, Project, and Finance teams regarding project costing, product availability, and vendor billing documentation.

• Oversee General Affairs (GA) operations, including office facilities, assets, inventory, office supplies, cleanliness, security, and GA vendors.

• Maintain procurement documentation, including PR, PO, contracts, goods receipt (GR), and handover documents (BAST), ensuring compliance with company policies and audit requirements.

• Prepare regular reports on procurement spending, cost savings, PO status, and company assets.

About you

• Minimum Bachelor's degree (S1) in Management, Industrial Engineering, Information Systems, Informatics Engineering, or a related field.

• Minimum 2 years of experience in procurement/purchasing and General Affairs, preferably within an IT solutions provider or system integrator.

• Familiar with end-to-end procurement processes and IT products and services.

• Strong negotiation, vendor management, and quotation analysis skills.

• Proficient in Microsoft Office, particularly Excel; familiarity with ERP or e-procurement systems is an advantage.

• An established network of IT vendors, distributors, or principals is a plus.

• Detail-oriented, well-organized, proactive, and able to manage multiple requests under tight deadlines.

• Demonstrates integrity, honesty, effective communication, and strong cross-functional collaboration skills.