Personal assistant

About the role

Shape Haus is seeking a highly organised and proactive Personal Assistant to join our team on a full-time basis. Based in Nusa Lembongan, Klungkung, Bali, this role is essential to the smooth operation of our executive office and the success of our leadership team. You will provide comprehensive administrative support, managing schedules, communications, and day-to-day operations to ensure our senior staff can focus on strategic initiatives. This is an opportunity to become an indispensable part of our growing organisation.

What you'll be doing

• Maintaining confidential records and documents with meticulous attention to detail

• Coordinating meetings and events, including preparing agendas, taking minutes, and following up on action items

• Managing office supplies, expenses, and budgetary matters as required

• Providing support across multiple departments and assisting with special projects as needed

• Acting as a liaison between executive leadership and other team members

• Maintaining organised filing systems and ensuring information is easily accessible

• Helping to find good products for our design

What we're looking for

• Discretion and professionalism when handling confidential and sensitive information

• Strong interpersonal skills with the ability to work effectively with diverse stakeholders

• Proactive and solution-oriented mindset with the ability to anticipate needs

• Flexibility and adaptability in a fast-paced, dynamic work environment

• Fluency in English is essential; additional languages are desirable

• Experience supporting executive-level staff is highly valued

What we offer

Shape Haus is committed to creating a supportive and inclusive workplace where our team members can thrive. We offer competitive compensation, opportunities for professional development and career growth, and a collaborative work culture. We recognise the importance of work-life balance and provide a positive working environment that values your contributions. As a full-time team member, you will have access to company benefits and be part of a dynamic organisation committed to employee wellbeing and success.