Office Secretary (Sports Federation)

We're looking for an Office Secretary to join our client, a newly established International Sports Federation, under a holding company, to be based in Gading Serpong area.

Responsibilities:

Runs the day-to-day office and administrative support that keeps the principal’s schedule, correspondence, and files in order

1. Office planning: Manage the calendar and schedule meetings and calls across time zones; build and maintain the principal’s agenda and handle the protocol for the Principal's meetings.

2. Communication: Handle inbox and correspondence, prepare emails, and draft diplomatic and institutional communications of any kind; manage last-minute requests and follow-ups calmly.

3. Coordination: Liaise with partners, offices, and local contacts; align the Principal's meetings and commitments across sport, business, and real estate.

4. Administration: Prepare, format and file documents in Google Drive; maintain trackers, lists and simple budgets in Excel.

Requirements:

1. Bachelor's degree in any field with past experience working within Sports Federation or related industry

2. Fluent English is essential as the primary working language; Bahasa Indonesia is required, while a third language is an advantage.

3. Strong proficiency in Microsoft Excel and Google Workspace, including Docs, Sheets, and shared drives; able to maintain trackers, budgets, and files accurately.

4. Excellent written and verbal communication skills, with confidence engaging senior-level stakeholders.

5. Comfortable dealing with high-level counterparts, including government leaders and senior figures in the international sports community.

6. Highly discreet, dependable, proactive, and detail-oriented; takes ownership, anticipates needs, and performs well in an international, demanding, and unstructured environment