Document Controller - Power & Infrastructure Construction (Pasuruan)

Client Details: Chinese state-owned company specializing in energy, power generation, engineering, and infrastructure construction.

JOB RESPONSIBILITIES

• Manage, organize, and maintain project documents, ensuring accurate filing, tracking, and retrieval.

• Control the issuance, distribution, revision, and approval of project documents in accordance with established procedures.

• Review documents for completeness, accuracy, proper formatting, and compliance with project documentation standards.

• Maintain document registers, transmittal logs, revision histories, and document status reports.

• Coordinate with engineering, construction, procurement, quality, and project management teams to ensure timely document submission and distribution.

• Monitor document review and approval workflows and follow up on outstanding documents.

• Manage the preparation, compilation, and handover of as-built drawings and final project documentation.

• Ensure documents are properly coded, indexed, classified, and stored in both electronic and physical filing systems.

• Maintain document confidentiality and ensure that the latest approved revisions are accessible to authorized personnel.

• Prepare and archive final project records in accordance with company and project requirements.

REQUIREMENTS

• Fluent in reading and writing English, with the ability to understand technical documents and communicate through English-language emails.

• Minimum of 2 years of experience in project document control.

• Understanding of project documentation processes, including the preparation and handover of as-built documents.

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Skilled in document layout, formatting, and maintaining consistent documentation standards.

• Understand project document numbering, coding, classification, and filing procedures.

• Strong attention to detail, accuracy, time management, and document tracking.

• Able to coordinate effectively with multidisciplinary project teams and follow up on document submissions and approvals.

• Ability to maintain organized document registers, revision logs, and project archives.

We regret only shortlisted candidates will be notified.

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