Office administrator

About the role

PT Golden Tree Capital is seeking a proactive and organised Office Administrator to join our team on a full-time basis in Bali. This role is fundamental to the smooth operation of our office, providing essential administrative and organisational support that enables our business functions to run efficiently. As Office Administrator, you will be the backbone of our office operations, ensuring that all administrative processes are streamlined, professional and effective. Your work will have a direct impact on the productivity and efficiency of the entire organisation.

Key responsibilities

• Managing office correspondence, including emails, phone calls and general enquiries, ensuring timely and professional responses

• Scheduling and coordinating meetings, appointments and events, including managing calendars for senior staff members

• Maintaining office facilities and equipment, ensuring the workspace is clean, safe and well-stocked with necessary supplies

• Processing and filing documentation, maintaining accurate and organised record-keeping systems

• Coordinating travel arrangements and accommodation for staff members and visitors as required

• Preparing and distributing office communications, reports and presentations

• Managing office budgets and vendor relationships, processing invoices and maintaining financial records

• Providing general administrative support to various departments and senior management

• Assisting with onboarding new staff members and maintaining personnel records

• Handling reception duties when required, welcoming visitors and maintaining a professional office environment

• Coordinating with the Finance Department: Serve as the administrative liaison with the Finance Department regarding invoices, payment requests, employee-related payments, reimbursements, expense records, and other financial documentation, ensuring that all submissions are accurate, properly approved, and processed on time.

• Preparing and administering contracts: Prepare, review, organize, and monitor employment agreements, service agreements, supplier contracts, and other administrative documents in coordination with management and relevant departments. Maintain accurate contract records and track signing, renewal, and expiration dates.

• Organizing meetings and maintaining schedules: Arrange internal and external meetings, coordinate participants, prepare meeting agendas and supporting documents, manage calendars, record key decisions, and follow up on agreed actions and deadlines.

What we're looking for

• Proven experience working as an Office Administrator or in a similar administrative support role, preferably in a professional business environment

• Excellent organisational and time-management skills with the ability to multitask and prioritise effectively

• Strong written and verbal communication skills in English, with attention to detail and accuracy

• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general office management software

• Professional and courteous demeanour with strong customer service skills

• Ability to work independently and as part of a team in a collaborative environment

• Discretion and trustworthiness when handling confidential information

• Flexibility and adaptability to changing priorities and work requirements

• Familiarity with office management systems and scheduling tools is advantageous

• Previous experience in the financial or investment sector is desirable but not essential

What we offer

At PT Golden Tree Capital, we value our employees and are committed to providing a supportive and professional working environment. We offer competitive remuneration commensurate with experience and qualifications. Our team benefits from a collaborative workplace culture where your contributions are recognised and appreciated. We provide opportunities for professional development and skill enhancement, enabling you to grow within the organisation. We are flexible in our approach to work arrangements and are happy to discuss how this role can be tailored to suit your individual needs and circumstances.

About us

PT Golden Tree Capital is a dynamic organisation operating in Bali with a focus on delivering exceptional service and building lasting relationships with our stakeholders. We are committed to maintaining the highest standards of professionalism and integrity in everything we do. Our team comprises talented individuals who are passionate about their work and dedicated to achieving business excellence. We foster a workplace culture that values collaboration, transparency and continuous improvement, making us an attractive place to work for professionals who seek meaningful career opportunities.

Apply now

If you believe you are an excellent fit for this Office Administrator position and would like to join our growing team at PT Golden Tree Capital, we would like to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.