HR And Assistant To Director (Mandarin Speaker)

About us

QMPP (Qingda Maspion Paper Products) is a dynamic manufacturing and paper products company operating in East Java. We are committed to delivering high-quality paper products whilst maintaining operational excellence and fostering a supportive workplace culture. Our team is dedicated to continuous improvement and innovation in everything we do.

About the role

We are seeking an HR and Assistant to Director to join our team in Sidoarjo, East Java. This is a full-time position that plays a crucial role in supporting our senior leadership and managing human resources operations across the organisation. As HR and Assistant to Director, you will serve as a vital bridge between executive management and staff, whilst simultaneously overseeing key HR functions. The role requires strong communication skills, with fluency in Mandarin being essential due to our organisational structure and international operations. You will be instrumental in ensuring smooth day-to-day operations and contributing to the strategic objectives of QMPP.

Key responsibilities

• Provide comprehensive administrative and secretarial support to the Director, including scheduling, correspondence, meeting coordination and documentation management

• Manage recruitment and selection processes, including job postings, candidate screening, interview coordination and onboarding of new employees

• Oversee employee relations matters, including handling queries, managing disciplinary procedures and ensuring compliance with employment regulations

• Maintain detailed HR records and documentation in compliance with local regulations and company policies

• Facilitate communication between the Director and all levels of staff, translating where necessary in Mandarin

• Support the development and implementation of HR policies and procedures

• Coordinate training and development initiatives for staff members

• Prepare reports and presentations on HR metrics and organisational performance as requested by senior management

• Act as the primary point of contact for HR-related enquiries and concerns from employees

What we're looking for

• Fluent in Mandarin Chinese (spoken and written) - this is essential for this role

• Proficiency in English, both written and verbal

• Proven experience in HR administration or human resources management, ideally in a manufacturing or industrial setting

• Strong organisational and time management skills with the ability to manage multiple priorities simultaneously

• Excellent written and verbal communication skills in both English and Mandarin

• Proficiency with Microsoft Office Suite and HR management systems

• Knowledge of Indonesian employment law and regulations

• Experience supporting senior executives or in an executive assistant capacity

• Discretion and ability to handle confidential information with integrity

• Strong interpersonal skills and ability to work effectively with colleagues at all levels

• Attention to detail and commitment to accuracy in administrative and HR functions

• Relevant qualification in Human Resources, Business Administration or related field is preferred