Purchasing Assistant Manager

About the role

We are seeking an experienced Purchasing Assistant Manager to join PT Hisamitsu Pharma Indonesia in Sidoarjo, Jawa Timur. This is a full-time position that plays a crucial role in managing our procurement operations and optimising our supply chain activities. As Purchasing Assistant Manager, you will support the purchasing function by coordinating supplier relationships, managing import/export documentation, and ensuring compliance with customs regulations. This position is integral to maintaining the efficiency and cost-effectiveness of our pharmaceutical operations.

Key responsibilities

• Manage and coordinate day-to-day purchasing activities and supplier communications

• Process and monitor purchase orders, ensuring accuracy and timeliness of deliveries

• Prepare and review import/export documentation and customs clearance procedures

• Maintain supplier databases and manage vendor performance evaluations

• Coordinate with logistics and warehouse teams to ensure efficient inventory management

• Monitor purchase budgets and identify cost-saving opportunities

• Ensure compliance with import/export regulations and customs requirements

• Prepare reports on purchasing metrics and supply chain performance

• Support the Purchasing Manager in developing and implementing procurement strategies

• Handle customs documentation, tariff classification, and duty calculations

What we're looking for

• Diploma or Bachelor's degree in Business, Supply Chain Management, or related field

• Minimum 3-5 years of experience in purchasing, procurement, or supply chain roles

• Strong understanding about Business Continuity Plan (BCP) at pharmaceutical industry

• Strong knowledge of import/export procedures and customs regulations in Indonesia

• Experience with purchase order systems and procurement software

• Excellent understanding of customs documentation, HS codes, and trade regulations

• Strong negotiation and vendor management skills

• Proficiency in English and Indonesian, both written and spoken

• Proficient in Microsoft Office applications, particularly Excel

• Detail-oriented with strong organisational and time management abilities

• Knowledge of pharmaceutical industry standards and compliance requirements is advantageous