General Administration

About the role

This role supports general affairs administration, purchasing operations, and inventory management. You will maintain company assets and office inventory records, manage asset transfers and maintenance coordination, handle procurement administration, inspect incoming goods, and prepare materials for dispatch. You will also file operational documents and prepare periodic reports for management.

Key responsibilities

• Maintain, log, and update records for all company assets and office inventory in the database on a regular basis (conducting asset stock takes)

• Manage documentation and logging for any asset transfers between departments, rooms, or branch offices (including issuing Asset Transfer Forms)

• Receive facility/asset repair requests, coordinate with vendors or technicians, and monitor the maintenance process until completion

• Identify, verify, and compile regular damage reports for items or assets, along with recommended actions (repair or disposal)

• Assist with the administration of Purchase Requests (PR), request price quotations from suppliers, and prepare Purchase Orders (PO)

• Inspect incoming goods from suppliers against Delivery Orders and POs for quantity and condition, and handle goods receipt confirmations

• Organize, pack, and prepare goods/materials scheduled for dispatch to internal departments or external parties, including issuing delivery notes

• Systematically file all GA and Purchasing operational documents (invoices, delivery notes, asset warranties, receipts)

• Prepare periodic summary reports on GA expenses and procurement statuses for management

About you

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, or a related field

• Minimum 1 year of experience in GA Admin, Inventory, or Purchasing Support roles

• Proficient in Microsoft Office (especially Ms. Excel for inventory tracking)

• Inventory/ERP systems experience (a plus)

• Excellent communication skills

• Highly organized

• Detail-oriented

• Possess basic vendor negotiation skills

• Fluent in English and Indonesia languages