Procurement Admin

About the role

The Procurement Admin primarily supports F&B operations while working under the Procurement Supervisor. The role supports smooth and timely procurement execution for F&B operations by managing procurement administration, supplier coordination, quotation comparison, order tracking, delivery follow-up, and documentation.

Key responsibilities

• Process and follow up Purchase Requests (PR) and related procurement documents for F&B operational needs.

• Coordinate with suppliers for quotations, orders, delivery schedules, and follow-up.

• Compare supplier quotations and prepare information for the Procurement Supervisor's review and recommendation.

• Monitor stock availability and support urgent purchasing requests for Café and Kitchen items.

• Track outstanding orders and follow up suppliers to ensure timely delivery.

• Check received items and report shortages, damaged items, or discrepancies to the Supervisor and relevant users.

• Maintain procurement records including PRs, POs, quotations, delivery notes, and invoices.

• Coordinate with F&B users and suppliers to resolve procurement issues and communicate delivery updates.

• Support procurement tracking and process improvement under the direction of the Procurement Supervisor.

About you

• Minimum 1 year of experience in Procurement, Purchasing, Administration, or a related field.

• Good procurement administration and documentation skills.

• Strong attention to detail and follow-up capability.

• Good communication and supplier coordination skills.

• Basic understanding of purchasing, quotation, order, delivery, and invoice processes.

• Experience supporting F&B, Café, Kitchen, or hospitality procurement (preferred).

• Proficient in Microsoft Excel / Google Sheets (preferred).

• Good prioritization, problem-solving, and commercial awareness (preferred).

• Fast learner, organized, accountable, and able to work cross-functionally (preferred).

About us

BWork is a hospitality business and a subsidiary of Daewoong Bio Indonesia, providing an integrated ecosystem of coworking, lifestyle, wellness, and community experiences in Bali. The Procurement function supports BWork's daily operations by ensuring required goods and services are purchased accurately, efficiently, and on time.