Finance & Accounting Supervisor

KEY RESPONSIBILITIES

A. Accounting Operations & Financial Reporting

1. Supervise daily accounting activities, including journal entries, accounts payable, accounts receivable, and general ledger transactions.

2. Ensure all financial transactions are recorded accurately, completely, and in a timely manner.

3. Review and verify daily sales reports from all restaurant outlets.

4. Reconcile sales transactions from POS systems, cash, bank transfers, QRIS, credit/debit cards, and online delivery platforms.

5. Prepare and review monthly financial statements, including the Profit and Loss Statement, Balance Sheet, and Cash Flow Statement.

6. Ensure proper documentation and filing of invoices, receipts, payment vouchers, and other financial records.

7. Perform monthly account reconciliations and investigate discrepancies.

B. Cost Control & Operational Expenses

1. Monitor and analyze restaurant operating expenses across all outlets.

2. Review food cost, beverage cost, labor cost, and other operational expenses in coordination with the Operations and Kitchen teams.

3. Monitor supplier invoices, purchase orders, receiving reports, and payment requests to ensure accuracy and compliance with company procedures.

4. Identify unusual expenses, cost variances, and potential financial irregularities.

5. Monitor inventory valuation, stock adjustments, wastage, and stock variances in coordination with the Purchasing, Kitchen, and Operations teams.

6. Evaluate the financial impact of promotions, discounts, complimentary items, and delivery platform commissions.

7. Provide cost-saving recommendations to improve outlet profitability.

C. Accounts Payable & Cash Management

1. Supervise supplier payment schedules and ensure payments are processed according to approved credit terms.

2. Monitor outstanding supplier balances and prepare accounts payable aging reports.

3. Verify payment requests against supporting documents and approval procedures.

4. Monitor outlet petty cash, cash advances, reimbursements, and settlement reports.

5. Perform bank reconciliations and monitor outstanding transactions.

6. Coordinate with management to maintain adequate cash flow for daily restaurant operations.

D. Tax Compliance & Statutory Reporting

1. Coordinate the preparation and review of applicable tax calculations and tax reporting documents.

2. Ensure timely preparation of supporting data for PPh 21, PPh 23, PPh 4(2), VAT/PPN where applicable, and other relevant tax obligations.

3. Coordinate with the tax consultant or tax team regarding tax calculations, reporting, payments, and reconciliations.

4. Ensure employee payroll data, tax deductions, and supporting documents are accurately recorded.

5. Maintain organized tax documentation and support tax audits or requests from relevant authorities.

6. Monitor changes in applicable Indonesian tax regulations and communicate relevant impacts to management.

E. Budgeting & Financial Analysis

1. Assist management in preparing annual budgets and outlet-level operating budgets.

2. Compare actual financial performance against budgets and identify significant variances.

3. Analyze revenue, gross profit, operating expenses, and net profit by outlet.

4. Prepare financial forecasts and cash flow projections when required.

5. Provide financial insights and recommendations to support business planning and profitability improvement.

F. Internal Control & Audit

1. Establish and maintain effective accounting controls in accordance with company policies.

2. Ensure appropriate authorization and supporting documentation for financial transactions.

3. Identify potential fraud risks, payment irregularities, duplicate invoices, and unexplained cash variances.

4. Conduct periodic reviews of outlet financial records and supporting documents.

5. Coordinate internal and external audits and follow up on audit findings.

6. Ensure compliance with company SOPs and financial policies.

G. Team Supervision & Coordination

1. Supervise, guide, and evaluate the performance of the Accounting team.

2. Distribute daily tasks, monitor deadlines, and ensure work accuracy.

3. Train team members on accounting procedures, reporting standards, and internal controls.

4. Coordinate with HR regarding payroll data, employee reimbursements, and employee-related financial transactions.

5. Work closely with Operations, Purchasing, Kitchen, Marketing, and Management to ensure accurate financial information.

6. Maintain confidentiality and integrity in handling company financial data.

KEY PERFORMANCE INDICATORS (KPIs)

KPIPerformance MeasurementFinancial Reporting AccuracyTimely and accurate financial reports with minimal errorsMonthly ClosingMonthly closing completed within the agreed deadlineSales ReconciliationDaily sales reconciliations completed accurately and on timeAccounts Payable ControlSupplier invoices and outstanding balances accurately monitoredTax ComplianceApplicable tax reporting and payment deadlines metCost ControlOperating expenses and cost variances monitored and reportedBank ReconciliationBank accounts reconciled regularly with discrepancies investigatedBudget MonitoringActual performance compared against budget with variance analysisInternal ControlCompliance with financial SOPs and approval proceduresTeam PerformanceAccounting tasks completed accurately and within deadlines

Target angka dan tenggat waktu setiap KPI ditetapkan oleh manajemen sesuai kebutuhan perusahaan.

QUALIFICATIONS & REQUIREMENTS

1. Bachelor's degree (S1) in Accounting, Finance, or a related field.

2. Minimum 3–5 years of experience in Accounting or Finance, preferably with at least 1–2 years in a supervisory role.

3. Experience in the restaurant, hospitality, or Food & Beverage industry is strongly preferred.

4. Strong understanding of accounting principles, financial reporting, and Indonesian tax regulations.

5. Familiarity with restaurant POS systems, inventory systems, and accounting software.

6. Proficient in Microsoft Excel, including financial formulas, reconciliations, and reporting.

7. Strong analytical, organizational, and problem-solving skills.

8. High attention to detail, integrity, and ability to maintain confidentiality.

9. Good leadership, communication, and coordination skills.

10. Able to work with multiple outlets and meet reporting deadlines.

AUTHORITY & RESPONSIBILITY

The Accounting Supervisor is authorized to:

• Review and verify accounting transactions and supporting documents.

• Request clarification or additional documentation for incomplete transactions.

• Recommend corrective actions for financial discrepancies and control weaknesses.

• Recommend improvements to accounting procedures and cost-control systems.

• Escalate suspected fraud, irregularities, or significant financial risks to management.

All payments, financial commitments, and adjustments remain subject to the company's authorization matrix and approval limits.

WORKING RELATIONSHIPS

Internal: Management, Finance, HR, Operations, Outlet Managers, Kitchen, Purchasing, Marketing, and other relevant departments.

External: Suppliers, banks, external auditors, tax consultants, and relevant government authorities.