Business Personal Assistant to Chairman (Mandarin Speaker)

About the role

Business Personal Assistant to the Chairman, providing comprehensive executive support including schedule management, business coordination, project follow-up, meeting preparation, and communication support across Mandarin, English, and Indonesian.

Key responsibilities

• Manage the Chairman's business calendar, meetings, appointments, and business trips

• Coordinate with the CEO, department heads, and relevant teams to follow up on the Chairman's instructions

• Monitor project progress, deadlines, action items, and pending tasks, and report issues to the Chairman

• Prepare meeting agendas, minutes, presentations, business documents, and executive summaries

• Support communication and translation between the Chairman and Indonesian teams, including business documents and meetings

• Conduct preliminary research on market trends, competitors, business opportunities, and potential partners

• Support coordination across AI-powered short video, streaming, digital entertainment, e-commerce, wholesale, and technology-related projects

• Prepare regular progress reports, organize business documents, and maintain accurate follow-up records

• Maintain strict confidentiality and handle special assignments from the Chairman professionally

About you

• Bachelor's degree in Business Administration, Management, Communication, Chinese Language, International Relations, or a related field

• 3–5 years of experience as an Executive Assistant, Business Personal Assistant, CEO Assistant, or in a similar role

• Experience supporting a Chairman, business owner, CEO, director, or senior management

• Fluent in spoken and written Mandarin, with the ability to communicate and translate between Mandarin and Indonesian

• Understand business operations, organizational coordination, and basic business analysis

• Strong communication, coordination, interpersonal, and cross-cultural communication skills

• Able to prepare reports, presentations, meeting minutes, and executive summaries

• Proficient in Microsoft Office, Excel, PowerPoint, Google Workspace, and collaboration tools such as Lark

• Proactive, well-organized, detail-oriented, adaptable, responsible, and trustworthy

• Willing to travel for business when required