Wholesale-Accounting Staff

Job Purpose

Responsible for managing daily accounting transactions, recording and reconciling financial data, supporting accounts payable and receivable processes, and ensuring accurate and timely financial reporting in accordance with company procedures.

Key Responsibilities

1. Daily Accounting

- Record and verify daily financial transactions accurately.

- Prepare and maintain journal entries and supporting documents.

- Perform bank, cash, AR, and AP reconciliations.

- Maintain proper filing and documentation of accounting records.

2. Accounts Payable & Receivable

- Monitor and record supplier invoices and payments.

- Prepare and follow up customer invoices and outstanding receivables.

- Conduct regular reconciliation of AP and AR balances.

- Ensure transactions are recorded according to agreed terms and company procedures.

3. Wholesale Transaction Support

- Verify sales invoices, purchase invoices, delivery documents, and payment records.

- Reconcile sales and purchase transactions with the relevant supporting documents.

- Monitor discrepancies between orders, invoices, deliveries, and payments.

- Coordinate with Sales, Warehouse, Purchasing, and Operations regarding accounting discrepancies.

4. Reporting

- Assist in preparing monthly financial reports.

- Prepare reconciliation reports and supporting schedules.

- Provide accurate accounting data required by management and auditors.

- Support month-end and year-end closing processes.

5. Tax & Compliance Support

- Assist in preparing data and documents for tax reporting.

- Ensure accounting documentation is complete and properly maintained.

- Support internal and external audit requirements when required.

6. Other Responsibilities

- Maintain confidentiality of company financial information.

- Identify accounting discrepancies and escalate issues appropriately.

- Support process improvements within the Finance & Accounting function.

- Perform other accounting duties assigned by the supervisor or management.

Qualifications

- Minimum Bachelor's Degree (S1) in Accounting, Finance, or related field.

- Minimum 2–4 years of accounting experience, preferably in a wholesale, trading, distribution, retail, or FMCG company.

- Good understanding of basic accounting principles and financial statements.

- Experience with Accounts Payable, Accounts Receivable, bank reconciliation, and journal entries.

- Familiar with inventory and sales-related accounting transactions.

- Proficient in Microsoft Excel / Google Sheets.

- Experience using accounting software or ERP systems is preferred.

- Good attention to detail and strong numerical accuracy.

- Able to work independently as well as collaboratively across departments.

- Good organizational, analytical, and problem-solving skills.

- Able to work with deadlines, particularly during month-end closing.

- Honest, responsible, detail-oriented, and able to maintain confidentiality.