Sales & Finance Administration Staff

We are a distribution and promotion company specializing in character merchandise, trading cards, and collectible toys. We are seeking a proactive and detail-oriented Sales & Finance Administration Staff to join our team. In this role, you will provide administrative support across various business functions and help ensure smooth day-to-day office operations. This position is based in Grogol Petamburan, Jakarta Barat.

Responsibilities:

• Provide administrative and operational support to the Sales Department and assist with finance and general administrative activities.

• Process, record, and maintain Purchase Orders (POs), sales orders, and related transaction documents.

• Coordinate with the Warehouse team to check stock availability, monitor order fulfillment, and follow up on delivery schedules.

• Prepare sales invoices and coordinate with customers regarding invoice submission requirements, including customer billing systems and portals.

• Monitor outstanding invoices, follow up on payment due dates, and send payment reminders to customers in coordination with the Sales and Finance teams.

• Perform data entry, data consolidation, and prepare administrative reports, sales recaps, and transaction summaries.

• Assist the Finance team with invoice records, document verification, filing, and the preparation of supporting documents for financial reporting and reconciliation.

• Organize and maintain accurate physical and digital filing systems for sales, finance, and other administrative documents.

• Coordinate with Sales, Finance, Warehouse, HR, and other relevant departments to ensure administrative processes and documentation are completed accurately and on time.

• Assist with general office administration, including monitoring office supplies, managing meeting room schedules, and supporting office facility arrangements.

• Perform other administrative duties as assigned by the supervisor.

Requirements:

• Minimum Diploma (D3) or Bachelor's Degree (S1) in any major.

• Fresh graduates are welcome to apply; previous experience in sales administration, finance administration, or a similar administrative role is an advantage.

• Proficient in Microsoft Office, especially Microsoft Excel and Word.

• Familiar with data entry, document filing, administrative reporting, and document management.

• Basic understanding of Purchase Orders (POs), invoicing, and payment follow-up processes is an advantage.

• Detail-oriented, organized, and able to maintain a high level of accuracy.

• Able to manage multiple administrative tasks, set priorities, and meet deadlines.

• Good communication and cross-department coordination skills.

• Responsible, proactive, and willing to learn.

• Willing to WFO in Grogol Petamburan, Jakarta Barat.

• Available to join ASAP is preferred.