Purchasing

About the role

This is a Purchasing/Procurement role responsible for identifying goods, raw materials, services, and supplies based on departmental requests and company operational needs. The role involves sourcing potential suppliers, evaluating pricing, quality, capacity, reputation, and delivery timeliness, as well as negotiating terms to secure the best value for the company.

Key responsibilities

• Identify goods, raw materials, services, or supplies based on departmental requests and company operational needs

• Search for potential suppliers and evaluate price, quality, capacity, reputation, and delivery timeliness

• Negotiate price, discounts, payment terms, warranties, and delivery schedules to obtain the best value for the company

• Prepare and issue Purchase Orders according to approved requests, budget, and company procedures

• Ensure goods or services are received according to agreed specifications, quantity, quality, and schedule

• Compare supplier quotations, monitor price changes, and identify cost-saving opportunities without compromising quality

• Maintain communication and evaluate supplier performance to ensure smooth supply

• Ensure completeness and accuracy of Purchase Requisitions, Purchase Orders, quotations, delivery notes, invoices, and supporting documents

• Coordinate with warehouse, production, finance, operations, and user departments to meet timely needs

• Prepare reports on transactions, expenditures, Purchase Order status, delivery delays, supplier performance, and cost savings realisation

About you

• Able to negotiate price, payment terms, quality, and delivery schedules while maintaining professional relationships with suppliers

• Able to compare quotations, calculate total purchase costs, analyse price trends, and identify cost-saving opportunities

• Able to manage purchase data, create reports, compare prices, monitor Purchase Orders, and use Excel formulas such as SUMIF, IF, and lookup functions as needed

• Able to verify specifications, quantity, price, tax, payment terms, and document completeness before processing transactions

• Able to prioritise urgent needs, monitor lead times, and ensure goods are available according to operational schedules

• Able to maintain confidentiality of pricing information, avoid conflicts of interest, refuse improper gratification, and conduct purchasing processes transparently

• Minimum D3/S1 qualification in Management, Business Administration, Accounting, or Industrial Engineering

• Preferred: 1 year of experience in purchasing, procurement, or purchase administration (fresh graduates may be considered)

• Proficient in Microsoft Excel, Word, email, and digital administration

• Able to communicate professionally with suppliers and internal departments

• Detail-oriented in verifying prices, quantities, product specifications, dates, and transaction documents