Proposal Manager

About the role

Tanamera Coffee is looking for a capable Proposal Manager to manage end-to-end tender submissions, business proposals, quotations, and contract administration. This role plays an important part in supporting business growth across coffee, F&B, retail, and B2B operations.

Key responsibilities

• Identify and monitor tender opportunities from private companies, government institutions, hotels, restaurants, cafés, offices, and other potential B2B customers.

• Review tender requirements, eligibility criteria, submission deadlines, and supporting documentation.

• Prepare and coordinate business proposals, quotations, pricing schedules, and commercial documents.

• Work closely with Sales, Finance, Operations, Procurement, Legal, and Management to ensure proposals meet customer requirements and internal approval procedures.

• Coordinate customer contracts, service agreements, MoUs, and business cooperation agreements, including reviews, approvals, signatures, and renewals.

• Maintain accurate tender pipelines, proposal trackers, contract records, submission schedules, and document repositories.

• Coordinate customer feedback and follow up on outstanding issues, action items, and agreed corrective measures.

• Prepare periodic reports on tender progress, proposal status, contract renewals, and customer feedback.

• Develop standard templates, checklists, and workflows to improve documentation accuracy, compliance, and operational efficiency.

About you

• Bachelor's degree in Business Administration, Management, Law, Engineering, Marketing, or a related field.

• Minimum 3–5 years of relevant experience in tender management, proposal coordination, contract administration, commercial operations, business development, or a related field.

• Experience handling private-sector and/or government tenders, including tender portals and formal procurement documentation.

• Good understanding of business proposals, quotations, commercial documentation, and contract administration.

• Strong organisational, planning, coordination, follow-up, and stakeholder management skills.

• Excellent attention to detail and the ability to manage multiple priorities and tight deadlines.

• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint. Familiarity with e-procurement or tender platforms is preferred.

• Good command of Bahasa Indonesia and working proficiency in English, both written and verbal.

• High integrity, professionalism, and the ability to handle confidential commercial information.

About us

Tanamera Coffee operates across coffee, F&B, retail, and B2B operations, supporting business growth through new opportunities and strong commercial partnerships.