Personal Assistant Direksi

About the role

We are seeking a highly organised and proactive Personal Assistant Direksi to join Global Energi Lestari in Jakarta on a full-time basis. This is a pivotal administrative role that provides essential support to senior leadership, ensuring the smooth and efficient operation of executive functions. As Personal Assistant Direksi, you will be the backbone of the executive office, managing schedules, communications, and strategic priorities that directly impact the company's leadership effectiveness. This role offers the opportunity to work at the highest levels of the organisation, contributing meaningfully to corporate success whilst developing your career in executive support.

Key responsibilities

• Managing the Director's calendar, scheduling meetings, appointments and travel arrangements with meticulous attention to detail

• Providing comprehensive administrative support including correspondence, document preparation, and filing systems management

• Coordinating meetings and events, including preparing agendas, taking minutes, and ensuring all necessary materials are prepared in advance

• Handling confidential information with discretion and maintaining the highest standards of professionalism

• Managing executive communications, screening calls and emails, and prioritizing matters according to urgency and importance

• Preparing reports, presentations, and briefing materials for senior management meetings and board discussions

• Coordinating with internal departments and external stakeholders to facilitate seamless executive operations

• Arranging travel logistics including flights, accommodation and ground transportation

• Maintaining office supplies and managing general administrative operations to support executive effectiveness

• Assisting with special projects and ad-hoc tasks as assigned by the Director

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant or similar high-level administrative role, preferably supporting C-suite or senior management

• Proficient and experienced in using AI for minutes of meeting

• Exceptional organisational skills with the ability to manage multiple priorities and meet strict deadlines in a fast-paced environment

• Outstanding written and verbal communication skills in English and Mandarin; proficiency in additional languages is advantageous

• Advanced proficiency with Microsoft Office Suite and familiarity with calendar management, project management and other administrative software

• Strong discretion and confidentiality awareness, with the ability to handle sensitive information appropriately

• Excellent interpersonal skills with the ability to interact professionally with senior management, colleagues at all levels and external stakeholders

• Proactive and solution-oriented mindset with the ability to anticipate needs and take initiative

• Meticulous attention to detail and commitment to maintaining high standards of accuracy

• Ability to work independently whilst being a collaborative team player

• Willing to do business traveling following the Directors' schedule

• Knowledge of the energy sector or multinational corporate environments is preferred but not essential

Apply now
If you are an experienced administrative professional seeking a rewarding role supporting senior leadership, we would like to hear from you. Please submit your CV, cover letter, and any relevant certifications to our recruitment team. We look forward to meeting talented candidates who are ready to make a significant contribution to our executive operations.