Personal assistant (chinese speaker)

About the role

We are seeking a dedicated and organised Personal Assistant to join. This is a full-time position based in Jakarta. As Personal Assistant, you will provide comprehensive administrative and organisational support to senior management, ensuring the smooth running of executive operations and contributing to the effectiveness of our leadership team. This role is pivotal in maintaining the efficiency of our senior staff and supporting the strategic objectives of the organisation.

What you'll be doing

• Managing executive calendars, scheduling meetings and coordinating complex diary arrangements for senior management

• Preparing and organising meetings, including creating agendas, compiling documentation and coordinating attendees

• Handling confidential correspondence and maintaining accurate records of sensitive information

• Drafting and proofreading business communications, reports and presentations on behalf of management

• Coordinating travel arrangements, including flights, accommodation and itineraries for business trips as well driving the user (must contains valid driving license)

• Managing expenses, processing invoices and maintaining financial records with accuracy

• Acting as a first point of contact for visitors and external stakeholders, representing the company professionally

• Organising and maintaining office files, databases and administrative systems

• Supporting special projects and initiatives as assigned by senior management

• Liaising between departments to facilitate communication and ensure operational efficiency

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant or similar administrative role, ideally within a corporate or manufacturing environment

• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in Chinese (mandatory) and Indonesian + (can speak English is highly preferred)

• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook

• Ability to maintain confidentiality and handle sensitive information with discretion

• Exceptional attention to detail and accuracy in all administrative tasks

• Professional demeanour with strong interpersonal skills and the ability to work effectively with senior management

• Flexibility and adaptability to changing priorities and business requirements

• Knowledge of office management systems and administrative best practices

• Experience in a fast-paced, dynamic business environment

• Able to drive a car and have a valid driving license

What we offer

We are committed to supporting the development and wellbeing of our employees. We offer a competitive salary package commensurate with experience, opportunities for professional growth within a growing organisation, and a supportive work environment. We value our team members and provide benefits that reflect our commitment to work-life balance and employee satisfaction. We encourage you to discuss any specific requirements or adjustments you may need during the recruitment process.

About us

We are dedicated to producing high-quality products whilst maintaining strong operational standards and fostering a professional workplace culture. Our commitment to excellence and innovation drives our success in the competitive manufacturing sector. We value integrity, efficiency and teamwork, and we are looking for individuals who share these values to contribute to our continued growth and success.

Apply now

If you are an organised and professional individual with strong administrative expertise and are ready to support our senior management team, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.