Personal Assistant

About the Role

Our Atelier is seeking a highly organized, proactive, and detail-oriented Personal Assistant to the Designer to join our team in West Jakarta. This is a full-time position offering an exciting opportunity to support the Designer in managing schedules, coordinating projects, and overseeing timelines for our exclusive bridal collections.

The successful candidate will play an essential role in ensuring the smooth execution of daily operations and the timely completion of projects, while maintaining the highest standards of professionalism, discretion, and attention to detail.

Key Responsibilities

1. Administrative Support

• Manage and maintain the Designer’s calendar, appointments, meetings, and daily schedule.

• Provide comprehensive administrative support, including expense tracking, invoice processing, office supply management, and other day-to-day operational tasks.

• Ensure that administrative processes run efficiently and that relevant documentation is accurate and well-organized.

2. Project Coordination and Assistance

• Assist the Designer in coordinating projects and initiatives, particularly throughout the gown fitting and test-cutting processes.

• Monitor project timelines, coordinate schedules, and follow up on key milestones to ensure timely completion.

• Conduct research, gather relevant information, prepare materials, and arrange logistical requirements to support project execution.

• Liaise with the design team and other relevant stakeholders to ensure effective coordination and smooth workflow.

3. Confidentiality and Discretion

• Maintain strict confidentiality regarding sensitive information, business operations, client details, and the Designer’s professional and personal affairs.

• Exercise sound judgment, integrity, and discretion in handling confidential matters.

4. Relationship Management

• Build and maintain positive professional relationships with internal and external stakeholders, including colleagues, clients, vendors, and business partners.

• Represent the Designer professionally and communicate effectively in all interactions.

• Support effective collaboration and ensure clear communication among relevant parties.

5. Flexibility and Adaptability

• Adapt to changing priorities, schedules, and project requirements in a fast-paced working environment.

• Manage multiple tasks simultaneously while maintaining strong organizational skills and attention to detail.

• Anticipate potential challenges, take initiative, and respond to unexpected situations with professionalism and efficiency.

Qualifications and Requirements

• Bachelor’s degree in any discipline from a reputable university, with a minimum GPA of 3.00 out of 4.00.

• Fresh graduates are welcome to apply.

• Strong organizational, analytical, and time-management skills, with the ability to work independently and under pressure.

• High levels of integrity, loyalty, professionalism, and discretion.

• A collaborative mindset, strong service orientation, and the ability to work effectively within a team.

• Self-motivated, proactive, and detail-oriented, with a strong sense of responsibility and initiative.

• Proficiency in Microsoft Office applications, particularly Microsoft Excel, Word, and PowerPoint.

• Excellent written and verbal communication skills, with the ability to collaborate effectively with the design team and other stakeholders.

• Proficiency in English is required.

What We Offer

At our Atelier, we are committed to fostering a supportive and inspiring work environment that encourages creativity, collaboration, and professional growth.

We offer:

• Competitive compensation.

• Opportunities for professional training and development.

• Flexible working arrangements, subject to operational requirements.

• A collaborative and inclusive workplace culture.

Work Location: West Jakarta, Indonesia
Employment Type: Full-time

About Atelier

Our Atelier is a luxury bridal wear brand renowned for its exquisite, handcrafted gowns, exceptional craftsmanship, and timeless elegance. We are dedicated to creating beautiful and memorable bridal experiences through thoughtfully designed collections and personalized service.

Our team of talented designers and skilled artisans works collaboratively to bring each creation to life, with a strong commitment to quality, innovation, sustainability, and outstanding customer service.

If you are highly organized, proactive, and passionate about supporting creative excellence, we invite you to apply for the Personal Assistant to the Designer position and become part of the team.