Personal Assistant

About the role

RS Sedayu General Hospital is seeking a Personal Assistant to provide comprehensive administrative and organisational support to senior management. This is a full-time position based in Bantul Regency, Yogyakarta. As Personal Assistant, you will be instrumental in ensuring the smooth and efficient operation of the executive office, managing schedules, communications and administrative tasks that directly impact the leadership team's effectiveness. This role is essential to the hospital's operational success, enabling senior management to focus on strategic priorities and patient care excellence.

Key responsibilities

• Managing executive calendars and scheduling appointments, meetings and events, coordinating with internal and external stakeholders

• Preparing and organising meeting materials, agendas, minutes and follow-up documentation

• Handling confidential correspondence and communications on behalf of senior management

• Coordinating travel arrangements, accommodation and logistics for executive business trips

• Maintaining and updating filing systems, databases and records in accordance with hospital policies

• Screening calls and visitors, acting as a first point of contact for the executive office

• Assisting with project coordination and administrative aspects of key hospital initiatives

• Preparing reports, presentations and documents using various office software and systems

• Managing office supplies and equipment, ensuring resources are available and efficient

• Acting as a liaison between senior management and other departments or external organisations

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant or similar secretarial role in a healthcare, corporate or professional setting

• Excellent organisational and time management skills with the ability to multitask and prioritise effectively

• Strong written and verbal communication skills in English and Indonesian

• Proficiency with Microsoft Office Suite and other office management software

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

• Professional demeanour with strong interpersonal and customer service skills

• Attention to detail and commitment to accuracy in all administrative tasks

• Ability to work independently and take initiative whilst collaborating effectively with team members

• Knowledge of hospital operations or healthcare administration is advantageous

• Flexibility and adaptability to changing priorities and requirements

What we offer

RS Sedayu General Hospital is committed to providing a supportive and professional working environment where employees can thrive. We offer a competitive salary package commensurate with experience and qualifications. As part of our team, you will have access to healthcare benefits, professional development opportunities and the chance to contribute to a respected healthcare institution. We believe in fostering a culture of teamwork, excellence and continuous improvement, and we value our staff as essential partners in delivering quality patient care.

About us

RS Sedayu General Hospital is a leading healthcare facility in Bantul Regency, Yogyakarta, dedicated to providing comprehensive medical services and exceptional patient care. We are committed to maintaining the highest standards of clinical excellence, patient safety and service quality. Our mission is to serve the community with compassion, professionalism and integrity, supported by a team of skilled healthcare professionals and dedicated administrative staff. We foster a culture of innovation, collaboration and continuous improvement, where every team member plays a vital role in achieving our vision of excellent healthcare delivery.

Apply now

If you are an organised, proactive professional with strong administrative skills and a commitment to supporting executive leadership, we encourage you to submit your application. Please provide your CV, a covering letter and contact details for your references. Join RS Sedayu General Hospital and become part of a dynamic team dedicated to healthcare excellence.