Finance Assistant

Job Responsibilities

1. Invoicing & Billing

• Create and monitor invoices.

• Check invoice details and supporting documents.

• Prepare invoice recaps by period and customer/distributor.

• Monitor invoice status.

2. Account Receivable (AR)

• Monitor outstanding AR and due dates.

• Update payment status.

• Prepare and update AR Aging.

• Follow up on overdue invoices.

3. Claim Administration

• Check claim documents and supporting documents.

• Prepare claim recaps by customer/distributor, period, type, and amount.

• Maintain claim filing.

• Monitor claim status until payment.

4. Payment & Reconciliation

• Verify payment documents.

• Record payments in the system.

• Match payments with invoices and outstanding AR.

• Perform regular payment reconciliation.

• Follow up on payment differences or unidentified payments.

5. Account Payable (AP)

• Check payment documents.

• Prepare and update AP Aging.

• Ensure supporting documents are complete.

• Ensure tax calculations are correct.

6. Document & Reporting Support

• Maintain and organize Finance documents.

• Ensure documents are easy to track and retrieve.

• Support regular Finance reports.

• Maintain data accuracy and completeness.

7. Reporting

• Prepare weekly and monthly reports comparing distributor and internal data.

• Prepare Finance data for reporting and analysis.

• Prepare weekly and monthly reconciliation reports.

Qualifications

• Bachelor's degree in Accounting or Finance.

• Minimum 3 years of experience in Offline Business.

• Proficient in Excel, including Pivot Table, XLOOKUP, VLOOKUP, and IF formulas.

• Experience handling claims from channels and distributors.

• Experience with VAT (PPN) and Income Tax (PPh) calculations.