Finance Admin / Bookkeeper

Role Overview

Our client, an Electric Motorcycle startup, is currently looking for a Finance Admin/Bookkeeper. You will play a critical role in keeping their operations running smoothly by managing the day-to-day financial documentation and ensure full compliance with Indonesian tax regulations. This role will be responsible for handling invoices, vendor documentation, tax filings, reconciliation, and financial record-keeping mainly on their Indonesian entity but will also be involved in their Singapore HQ entities.

Key Responsibilities

Daily Bookkeeping & Transaction Processing

• Record all expenses, vendor invoices, receipts, and payment vouchers in accounting software

• Ensure proper classification of transactions by cost center/project

• Maintain orderly digital filing of all financial documents

• Process vendor transactions as a ‘maker’

Vendor & Contractor Management

• Collect and verify vendor NPWP, PKP status, contracts, and service agreements

• Work with vendors to obtain compliant e-Faktur for all VAT-applicable transactions

• Prepare and issue Bukti Potong (PPh23/PPh26) monthly

Tax Compliance (Indonesia)

• Prepare and submit monthly tax filings including: PPh21, PPh23, PPh25, PPh26 (if applicable), and VAT (PPN)

• Maintain compliance through e-Faktur, e-Bupot, and DJP Online

• Track timelines to ensure all filings and payments are completed on schedule

Internal Controls & Employee Support

• Implement and enforce invoice submission and reimbursement guidelines

• Review employee claims and ensure documents meet tax and audit standards

• Manage employee allowances, reimbursements, and petty cash (if any)

Financial Reporting Support

• Assist with monthly financial closing and reporting

• Prepare reconciliations (bank accounts, petty cash, AP/AR)

• Support the preparation of year-end financial statements and audit packages

Cross-Entity Coordination (Indonesia & Singapore)

• Help determine which expenses should be booked under Indonesian entity vs. Singaporean entity

• Process Singapore-entity invoices, contractor payments, and SaaS subscriptions

• Maintain transfer pricing documentation as instructed by management

Qualifications

• 2+ years experience in bookkeeping, accounting, or finance admin

• Good understanding of Indonesian tax concepts, including PPh21, PPh23, PPh26, and VAT (PPN)

• Experience in handling e-Faktur & e-Bupot

• Familiarity with Indonesian GAAP bookkeeping is a plus

• Proficiency in accounting software (Jurnal, Xero, or similar)

• Strong attention to detail and documentation discipline

• Ability to work independently under minimal supervision

• Conversational English and Fluent Indonesian

• Experience working with startups or SMEs

• Understanding of cross-border transactions (ID–SG)

• Experience with digital payment platforms and corporate cards

What Success Looks Like

• Zero late tax filings

• Clean, audit-ready financial documentation at all times

• Minimal administrative burden on non-finance employees

• Accurate, timely bookkeeping and reconciliations

• Clear, predictable financial workflows

Work Arrangement

• 40 hours/week

• Work 100% remotely with some needs to come to the office when it is crucially needed.

• May increase to full-time as the company grow.