Senior Operations & Administration Executive

About the role

We are seeking an experienced Senior Operations & Administration Executive to manage procurement, shipping, import/export coordination and accounts payable activities for our Indonesia operations covering Jakarta and Batam. The successful candidate will be responsible for ensuring smooth daily operations, timely procurement, efficient shipment coordination and accurate financial administration.

Key responsibilities

• Manage purchasing activities, including sourcing, quotations and Purchase Order processing.

• Liaise with local and overseas suppliers on pricing, delivery schedules and order fulfilment.

• Monitor procurement costs and maintain accurate purchasing records.

• Coordinate local and international shipments, particularly stainless-steel materials.

• Handle import/export documentation, customs clearance and delivery arrangements.

• Liaise with freight forwarders, customs agents and logistics providers.

• Monitor shipment schedules, resolve delivery issues and control shipping costs.

• Ensure compliance with Indonesian customs and import regulations.

• Verify supplier invoices against Purchase Orders and supporting documents.

• Coordinate with Finance on supplier payments and outstanding invoices.

About you

• Diploma or Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, Finance or related disciplines.

• Minimum 5–7 years of relevant experience in procurement, shipping/logistics and accounts payable.

• Hands-on experience in stainless steel importation, shipping documentation and Indonesian customs clearance procedures.

• Good understanding of Indonesian import/export regulations and international shipping processes.

• Experience in metal trading or industrial materials will be an added advantage.

• Proficient in Microsoft Office, particularly Excel.

• Good command of English and Bahasa Indonesia.

• Strong coordination, communication and problem-solving skills.

• Independent, organised and able to manage multiple responsibilities.

• Willing to work in Karawang and travel when required.