Senior Admin Assistant

About us

Yuni Bersaudara Sejahtera is a respected organisation operating within the palm oil mill and refining sector. We are committed to delivering operational excellence and maintaining the highest standards of administrative support across our operations. Our team is dedicated to supporting the strategic objectives of our business whilst maintaining a safe, professional and collaborative workplace.

About the role

We are seeking a Senior Admin Assistant to join our team in Pekanbaru, Riau on a fulltime basis. This is a pivotal administrative position that will provide essential support to our operations, ensuring smooth day-to-day functionality and efficient coordination across departments. As Senior Admin Assistant, you will be responsible for managing complex administrative tasks, coordinating schedules, managing documentation, and providing high-level support to operational management.

Key responsibilities

• Manage executive and operational schedules, coordinating meetings, appointments and travel arrangements for senior staff members

• Prepare, organise and maintain comprehensive documentation, reports and records in compliance with company policies and regulatory requirements

• Coordinate communication between departments and external stakeholders, ensuring timely and accurate information flow

• Support administrative planning and implementation of operational initiatives and projects

• Manage office supplies, inventory and vendor relationships to ensure efficient resource allocation

• Handle confidential correspondence and sensitive documentation with discretion and professionalism

• Provide administrative assistance to multiple departments and management levels as required

• Maintain filing systems, databases and administrative records using appropriate software and systems

• Support the coordination of meetings, events and operational activities

• Perform other administrative duties as assigned to support operational requirements

What we're looking for

• Minimum 5 years of administrative experience, preferably within mining operations, resources sector or similarly complex organisational environments

• Proven ability to manage multiple priorities and deadlines whilst maintaining accuracy and attention to detail

• Strong organisational and coordination skills with demonstrated ability to support senior management and multiple stakeholders

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management systems

• Excellent written and verbal communication skills in both English and Indonesian

• Professional discretion and the ability to handle confidential information appropriately

• Strong interpersonal skills and the ability to build effective working relationships across all organisational levels

• Familiarity with mining operations, regulatory compliance or health and safety protocols is desirable

• Proficiency in scheduling software and administrative management systems

• Demonstrated ability to work independently and as part of a team in a fast-paced operational environment