Purchasing Staff (Hotel)

About the role

The Purchasing Staff is responsible for supporting the hotel's procurement operations by sourcing suppliers, obtaining competitive quotations, processing purchase orders, and ensuring the timely delivery of quality goods and services. This role works closely with other hotel departments to ensure that all purchasing activities meet operational requirements, budget guidelines, and hotel standards.

Key responsibilities

• Receive and process purchase requests from various hotel departments, including Kitchen, F&B, Housekeeping, Engineering, and Front Office

• Source and evaluate suppliers based on price, quality, availability, and delivery time

• Request and compare quotations to ensure competitive pricing and cost efficiency

• Prepare and issue purchase orders in accordance with hotel procedures

• Monitor orders and follow up with suppliers to ensure timely delivery

• Maintain good relationships with existing suppliers and identify potential new suppliers

• Negotiate prices, payment terms, and delivery schedules where appropriate

• Evaluate supplier performance in terms of product quality, reliability, and service

• Ensure purchased goods meet the hotel's quality and specification standards

• Coordinate with the Storekeeper and relevant departments to monitor stock levels

About you

• Minimum Diploma or Bachelor's Degree in Hospitality Management, Business Administration, Supply Chain Management, or a related field is preferred

• Previous experience in purchasing or procurement, preferably in a hotel or hospitality environment

• Knowledge of hotel purchasing procedures, supplier management, and inventory control

• Good negotiation, communication, and organizational skills

• Strong attention to detail and the ability to manage multiple purchase requests

• Proficient in Microsoft Excel and Microsoft Office; experience with hotel purchasing or inventory systems is an advantage

• Honest, responsible, proactive, and able to work independently as well as in a team

• Good command of English is an advantage