Purchasing Officer

Roles & Responsibilities

• Source, evaluate, and select suppliers/vendors based on price, quality, reliability, and delivery timelines.

• Prepare and issue purchase orders (PO) in line with company procurement procedures and budget approvals.

• Negotiate pricing, payment terms, and contracts with local and overseas suppliers.

• Monitor purchase order status to ensure on-time delivery and resolve any delays or discrepancies.

• Coordinate with warehouse, production, and quality control teams to confirm material specifications and stock requirements.

• Maintain accurate and up-to-date procurement records, supplier databases, and pricing history.

• Conduct market research to identify new suppliers, cost-saving opportunities, and alternative sourcing options.

• Ensure all purchases comply with company policies, budget constraints, and relevant import/export regulations.

• Prepare regular reports on purchasing activities, cost analysis, and supplier performance.

• Handle correspondence, quotations, and negotiations with international suppliers in English.

• Support the resolution of invoice, delivery, or quality disputes with vendors.

Qualifications

• Min. D3/S1 in Industrial Engineering, Logistics/ Supply Chain Management, Business Administration, or a related field.

• 2–3 years of proven experience as a Purchasing Officer, Procurement Officer, or in a similar role (experience in the edible oil, FMCG, or manufacturing industry is an advantage).

• Excellent verbal and written communication skills in English; able to confidently correspond and negotiate with overseas suppliers.

• Strong negotiation, analytical, and problem-solving skills.

• Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with SAP/procurement systems is a plus.

• Good understanding of procurement processes, supply chain principles, Incoterms rules, and vendor management.

• High attention to detail, well-organized, and able to manage multiple priorities under deadlines.