Purchasing Manager

PURCHASING MANAGER

Reload Sanctuary – Canggu, Bali

Job Summary

Reload Sanctuary is seeking an experienced and highly organized Purchasing Manager to lead and manage our Purchasing Department.

The Purchasing Manager will be responsible for overseeing all procurement activities across Reload Sanctuary, ensuring that goods and services are purchased at the right quality, quantity, price, and timeline. This position will directly manage and supervise a team of 3 Purchasing Staff and work closely with Finance, Operations, F&B, Engineering, Housekeeping, Fitness, and other departments.

The ideal candidate should have strong negotiation skills, excellent vendor management capabilities, good financial awareness, and the ability to establish an efficient and transparent purchasing process.

Key Responsibilities

• Lead, supervise, and manage 3 Purchasing Staff, including task allocation, performance monitoring, coaching, and daily operational support.

• Manage the end-to-end purchasing process, from Purchase Request (PR), quotation collection and comparison, negotiation, Purchase Order (PO), delivery coordination, through to invoice documentation.

• Source, evaluate, negotiate, and maintain strong relationships with reliable suppliers and vendors.

• Negotiate competitive pricing, payment terms, delivery schedules, and commercial agreements while maintaining required quality standards.

• Ensure all purchases comply with company policies, approved budgets, specifications, and authorization procedures.

• Review and approve quotation comparisons before purchase decisions are finalized.

• Monitor purchasing costs and continuously identify opportunities for cost savings and procurement efficiency without compromising quality.

• Maintain an updated and reliable vendor database, price list, contracts, and purchasing records.

• Conduct regular vendor performance evaluations based on pricing, quality, reliability, service, and delivery performance.

• Coordinate closely with Finance and Cost Control regarding budgets, invoices, outstanding payments, price variances, and purchasing documentation.

• Work closely with Store/Inventory teams to maintain appropriate stock levels and prevent overstocking, shortages, or unnecessary purchases.

• Support urgent operational purchasing requirements while maintaining proper documentation and approval processes.

• Identify alternative suppliers to reduce dependency on vendors and minimize supply-chain risks.

• Monitor market prices and purchasing trends to ensure the company receives competitive commercial terms.

• Prepare regular purchasing reports, cost-saving reports, vendor evaluations, and procurement analysis for Management.

• Maintain transparency, integrity, and confidentiality throughout all procurement activities.

• Ensure there are no conflicts of interest, unauthorized vendor arrangements, kickbacks, or other unethical purchasing practices.

• Support new projects, renovations, events, and operational expansion by sourcing required products, equipment, and services.

• Perform other purchasing-related responsibilities assigned by Management.

Qualifications & Requirements

• Minimum 3–5 years of experience in Purchasing/Procurement, preferably within hospitality, wellness, F&B, hotels, beach clubs, gyms, or similar industries.

• Previous experience in a supervisory or managerial purchasing position is highly preferred.

• Strong leadership skills with experience managing a purchasing/procurement team.

• Excellent negotiation and vendor-management skills.

• Strong understanding of procurement procedures, quotation comparison, PO processes, inventory coordination, and cost control.

• Strong analytical and problem-solving abilities.

• Good communication skills in Bahasa Indonesia and English.

• Proficient in Microsoft Excel/Google Sheets and purchasing or inventory systems.

• Detail-oriented, organized, accountable, and able to work under operational deadlines.

• High level of integrity and professional ethics, particularly when dealing with suppliers, pricing, and confidential commercial information.

Employee Benefits

Successful candidates will be entitled to an attractive employment package, including:

• Competitive basic salary

• Monthly Service Charge in accordance with company policy

• BPJS Kesehatan

• BPJS Ketenagakerjaan

• THR (Religious Holiday Allowance)

• Staff benefits and discounts in accordance with Reload Sanctuary policies

• Career development and growth opportunities

• Other benefits in accordance with company policy and applicable regulations