Legal Licensing & Permit Officer

About the Role
As Legal, Licensing & Permit Officer, you will manage Reload Sanctuary’s legal documents, business and property licenses, and relationships with government institutions. You will make sure our permits are valid and renewed on time, our corporate records are complete and organized, and our expatriate team members have the right documentation to work and live in Indonesia.

Key Responsibilities

Licensing & Permits

• Manage and monitor corporate and property-related licenses and permits, including OSS, NIB, KBLI, PBG, SLF, and other applicable business permits.

• Prepare, submit, and follow up on new applications, renewals, and amendments to licenses.

• Maintain a licensing schedule and reminder system so no permit expires or lapses.

• Monitor changes in Indonesian laws and regulations that affect our business, property, and operations, and inform management of their impact.

Legal & Corporate Documentation

• Manage and maintain legal documents, corporate records, and company licenses (deeds, company registration, contracts, agreements, and certificates).

• Support the preparation and review of agreements with vendors, partners, and other third parties, coordinating with external legal counsel when needed.

• Maintain compliance records and a well-organized, up-to-date document archive.

Government Relations

• Coordinate with relevant institutions, such as OSS/BKPM, local licensing offices, Immigration, Manpower Office, and Tax Office.

• Represent the company in administrative processes and inspections related to permits and compliance.

Expatriate Documentation

• Handle documentation for foreign staff, including KITAS, visas, RPTKA, and EPO.

• Track expiry dates and manage extensions, stay permits, and reporting requirements.

Reporting & Improvement

• Prepare regular reports on license status, compliance, and upcoming deadlines.

• Support continuous improvement of legal, licensing, and administrative processes.

Requirements

• Bachelor’s degree in Law, Business Administration, Public Administration, or a related field.

• Minimum 2-3 years of experience in legal, licensing, corporate affairs, or compliance.

• Good knowledge of Indonesian licensing and corporate regulations.

• Hands-on experience with OSS, NIB, and dealing with government institutions.

• Strong attention to detail, with excellent organization and follow-up skills.

• Good communication skills in English and Bahasa Indonesia, both written and spoken.

• Proficient in Microsoft Office and Google Workspace.

• Able to work independently, meet deadlines, and handle confidential information with integrity.

Nice to Have

• Experience with PBG, SLF, and property or hospitality-related permits.

• Familiarity with expatriate documentation (KITAS, RPTKA, EPO).

• Experience in hospitality, wellness, property, or multi-site businesses.