Personal Assistant

About the role

The main task of a Personal Assistant (Aspri) to the Chief Executive Officer / CEO is to provide high-level administrative and operational support on a personal basis to ensure the CEO's work efficiency.

Key responsibilities

• Schedule management: Arrange work calendar, schedule meetings, appointments, and video conferences for the CEO

• Filter requests: Act as a gatekeeper to filter phone calls, emails, and visitors who wish to meet the CEO

• Remind commitments: Ensure the CEO attends meetings on time with thorough preparation

• Travel logistics: Book plane tickets, hotels, visas, and local transportation for domestic and international business travel

• Prepare travel itineraries: Create detailed itineraries including supporting documents needed during travel

• Manage incoming documents: Read, sort, and prioritize emails, letters, and official reports for the CEO

• Draft communications: Write memos, letters, reply emails, and presentation materials on behalf of the CEO

• Serve as liaison: Convey messages from the CEO to other directors, managers, employees, or external clients professionally

• Prepare meeting materials: Compile documents, financial summaries, or presentation materials before meetings

• Record meeting minutes: Capture key points during meetings and track follow-up actions

About you

• High-level multitasking ability and very strict time management

• Fluency in speaking and writing, often required to master business English

• Absolute ability to maintain confidentiality of company information and CEO privacy

• Proficiency with productivity tools such as Microsoft Office/Google Workspace, digital calendar applications, and task management systems

• Document management: Archive confidential company and personal documents belonging to the CEO with a secure and organized system