Operations & Project Coordinator

About Us

Bali Mana Sol is a growing villa management company in Bali, providing comprehensive property management services to villa owners and guests.

We are looking for a versatile, organized, and proactive Operations & Project Coordinator to assist our team with a variety of projects and operational activities.

This position is ideal for someone who enjoys variety, solving problems, coordinating with people, and getting things done.

About the Role

This is a dynamic, project-based role where responsibilities will change depending on the company's needs and priorities.

You will not be expected to handle all the responsibilities listed below at the same time. Instead, you will be assigned specific projects, focusing on one or a few priorities at a time.

For example, you might spend a few weeks helping set up a new villa, then move on to coordinating villa customization, purchasing inventory, or creating property listings.

The nature of the work will evolve over time, offering opportunities to gain experience in different areas of the business.

Examples of Projects You May Work On

1. Villa Setup & Customization

• Coordinate villa customization and improvement projects based on owners' requirements.

• Source furniture, decorations, equipment, and other items.

• Communicate with suppliers, contractors, and service providers.

• Monitor project progress, budgets, and deadlines.

• Ensure work is completed according to requirements.

2. Purchasing & Inventory

• Research products and suppliers and compare prices.

• Purchase furniture, equipment, amenities, and operational supplies.

• Coordinate deliveries and installations.

• Help organize and maintain villa inventory records.

• Find cost-effective purchasing solutions.

3. New Villa Onboarding

• Assist with preparing newly managed villas for operations.

• Collect property information, documents, and operational details.

• Coordinate with housekeeping, maintenance, photography, and other teams.

• Follow onboarding checklists and ensure assigned tasks are completed.

• Help make sure new villas are ready to welcome guests.

4. Property Listings & Administration

• Assist with creating and updating property listings on Airbnb, Booking.com, and other platforms.

• Gather property descriptions, photographs, amenities, and listing information.

• Verify that property information is accurate and complete.

• Assist with documentation, data entry, and simple reports.

5. Other Projects & Assignments

• Support management with various operational and administrative projects.

• Research potential solutions, products, or service providers.

• Coordinate with internal teams and external partners.

• Track project progress and follow up on pending tasks.

• Help identify opportunities to improve efficiency and reduce costs.

These are examples of possible assignments, not simultaneous daily responsibilities. Specific projects will be assigned according to business priorities.

Requirements

• Previous experience in operations, administration, project coordination, hospitality, or property management is an advantage.

• Good communication skills in English and Bahasa Indonesia.

• Strong organizational and problem-solving skills.

• Comfortable using computers, spreadsheets, and online tools.

• Ability to work independently and manage assigned projects.

• Detail-oriented, reliable, and able to follow through on tasks.

• Comfortable communicating with suppliers, contractors, and different teams.

• Willing to visit villas, suppliers, and project sites when required.

• Familiarity with Bali suppliers and local purchasing options is a plus.

Who We're Looking For

We value attitude and initiative as much as previous experience.

Our ideal candidate is:

• Versatile: Enjoys working on different types of projects.

• Proactive: Takes initiative without requiring constant supervision.

• Resourceful: Knows how to research, compare options, and find practical solutions.

• Organized: Can plan work, manage priorities, and meet deadlines.

• Independent: Can take an assignment and follow it through to completion.

• Adaptable: Comfortable learning new skills and switching between projects.

• Results-oriented: Focuses on delivering outcomes rather than simply completing tasks.

What We Offer

• A full-time position in a growing villa management company.

• Diverse and interesting projects with changing responsibilities.

• Opportunities to learn different aspects of villa management and business operations.

• A supportive and collaborative working environment.

• Opportunities for professional development and increased responsibilities.