Mandarin-Speaking Administrative Secretary to Director

📝 Job Description

• Provide administrative and operational support to the Director in daily business activities.

• Assist the Director with scheduling, appointments, meetings, and follow-ups.

• Coordinate and follow up on business-related matters on behalf of the Director.

• Assist with visa, work permit, and other immigration-related administrative processes for the Director.

• Prepare, organize, and maintain documents and administrative records.

• Assist in preparing reports, presentations, correspondence, and other business documents.

• Communicate and coordinate with internal teams, external parties, and relevant service providers.

• Assist with Mandarin–Indonesian translation and communication when needed.

• Follow up on pending documents, requests, and ongoing matters to ensure timely completion.

• Handle confidential information and documents professionally.

• Assist the Director with other administrative and business-related tasks as assigned.
  

🎯 Requirements

• Minimum D3/S1, preferably in Business Administration, Management, Communication, or a related field.

• Fluent in Mandarin, both spoken and written.

• Good command of Indonesian and English.

• Previous experience as a Secretary, Executive Assistant, Administrative Staff, or in a similar role is preferred.

• Strong organizational and administrative skills.

• Good communication and interpersonal skills.

• Detail-oriented, proactive, responsive, and able to multitask.

• Able to coordinate and follow up on multiple tasks effectively.

• Able to work independently and handle confidential information.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Experience handling visa, immigration, or work permit administration is a plus.

• HSK certification is preferred.

• Willing to work in West Jakarta.