HR Staff (Project-Based)

About the role

Manage daily HR administration, including employee records, personnel files, onboarding, offboarding, employee transfers, and resignations. Monitor and verify employee attendance, working hours, overtime, leave, and absence records to ensure accurate and timely payroll processing. Prepare, verify, and consolidate payroll data, including attendance, overtime, and other payroll-related information. Handle BPJS Kesehatan and BPJS Ketenagakerjaan registration, updates, and termination administration. Prepare, maintain, and monitor employment contracts, contract extensions, and other personnel documents, including contract expiration tracking. Assist with visa, work permit, and other employment-related document administration for foreign employees, where applicable. Ensure HR processes comply with applicable Indonesian labor laws, company policies, and project requirements. Coordinate with employees, department heads, and Head Office regarding HR administration, attendance discrepancies, employment documentation, and other personnel matters. Maintain accurate employee databases and prepare regular HR reports as required. Ensure all HR processes follow established company procedures and approval requirements. Maintain the confidentiality and accuracy of employee records, payroll information, and other sensitive HR documents.

Key responsibilities

• Manage daily HR administration, including employee records, personnel files, onboarding, offboarding, employee transfers, and resignations

• Monitor and verify employee attendance, working hours, overtime, leave, and absence records to ensure accurate and timely payroll processing

• Prepare, verify, and consolidate payroll data, including attendance, overtime, and other payroll-related information

• Handle BPJS Kesehatan and BPJS Ketenagakerjaan registration, updates, and termination administration

• Prepare, maintain, and monitor employment contracts, contract extensions, and other personnel documents, including contract expiration tracking

• Assist with visa, work permit, and other employment-related document administration for foreign employees, where applicable

• Ensure HR processes comply with applicable Indonesian labor laws, company policies, and project requirements

• Coordinate with employees, department heads, and Head Office regarding HR administration, attendance discrepancies, employment documentation, and other personnel matters

• Maintain accurate employee databases and prepare regular HR reports as required

• Ensure all HR processes follow established company procedures and approval requirements

About you

• Minimum Bachelor's Degree (S1) in Human Resources Management, Psychology, Law, Management, or a related field

• Minimum 2 years of experience in HR administration or a similar HR role

• Experience in construction projects, engineering companies, or large-scale organizations is highly preferred

• Good knowledge of Indonesian labor laws, employment regulations, and basic HR administration

• Familiar with payroll administration, attendance management, overtime calculations, BPJS Kesehatan, BPJS Ketenagakerjaan, and employment contracts

• Knowledge of visa and work permit administration for foreign employees is an advantage

• Proficient in Microsoft Office, especially Microsoft Excel, and capable of managing employee databases and HR reports

• Good communication and interpersonal skills, with the ability to coordinate effectively with employees and various departments

• Responsible, disciplined, detail-oriented, organized, and able to maintain confidentiality when handling employee and payroll data

• Able to work independently, follow company procedure, meet deadlines, and handle multiple tasks effectively