General Affairs Specialist

About Jago

Jago Coffee is more than just a coffee company - we're a movement. Our mobile coffee carts bring freshly brewed coffee to the streets of Indonesia, all while championing quality, education, and entrepreneurship. 

Join the Jago Coffee team and be part of our mission to create opportunities and make a meaningful impact on the retail industry!

About Role

A General Affairs Specialist is responsible for managing and optimizing operational support across all depots to ensure smooth daily activities and scalable business expansion. This role plays a critical part in maintaining asset accuracy, operational readiness, and cost efficiency by overseeing procurement, asset management, maintenance, and administrative processes.

The General Affairs Specialist works closely with operations, purchasing, finance, and expansion teams to ensure all assets, equipment, and facilities are properly managed, deployed, and recorded. This includes supporting new depot openings, ensuring timely availability of equipment and utensils, and maintaining accurate asset data within the system.

Main Responsibility

1. Manage procurement of operational equipment and ensure timely availability across all depots

2. Maintain accurate asset data and ensure proper tracking within the system (ESB)

3. Monitor asset lifecycle including transfer, maintenance, and disposal processes

4. Conduct regular stock opname and analyze discrepancies between system and actual data

5. Support new depot openings including equipment setup and asset registration

6. Ensure all operational equipment and utensils are ready for daily operations

7. Coordinate with vendors for procurement, maintenance, and payment processing

8. Monitor and control operational costs related to asset and general affairs activities

9. Develop and implement SOPs to improve efficiency and asset management processes

Requirement

1. Bachelor’s degree in Management, Logistics, or related field

2. 1–3 years of experience in General Affairs, Asset Management, or Operations

3. Hands-on experience in procurement and inventory management

4. Strong attention to detail and asset control mindset

5. Good vendor management and negotiation skills

6. Able to work in a fast-paced, multi-location environment

7. Proficient in Excel / Google Sheets for tracking and reporting

Special Requirement

1. Experience in F&B, retail, or multi-branch operations

2. Familiarity with ERP systems

3. Experience Asset managment