Finance & Admin Officer

Finance:

• Ensure compliance with Indonesian Financial Accounting Standards (SAK), tax laws (PPN, PPh21/23/25), and BPJS requirements.

• Support monthly financial closing activities in Dynamics 365, including posting of journal entries, preparation of management reports and intercompany reconciliations.

• Conduct bank reconciliations, ensuring all transactions are accounted for and discrepancies are resolved promptly.

• Verify supporting documents and issue customer invoices promptly, ensuring accurate revenue recognition.

• Validate and process supplier invoices, ensuring adherence to contract terms and regulatory requirements.

• Prepare and submit bank payment requests, ensuring proper authorization and timely disbursement.

• Follow up on outstanding customer payments and assist with collection efforts to minimize overdue receivables.

• Process and verify employee expense claims, ensuring proper documentation, approvals, and timely disbursements.

• Ensure timely issuance of tax invoices via Coretax platform in accordance with the new e-invoicing regulations effective 2025.

• Ensure timely and accurate Withholding tax and VAT payments, including input-output reconciliations.

• Liaise with external consultants for payroll tax, statutory filings, and audit matters.

• Monitor fixed asset classification and depreciation schedules. Execute annual fixed asset inventory count, ensuring all assets are accurately recorded, properly tagged, and aligned with the financial records.

• Assist in budget preparation and financial forecasting to support business planning

Administrative:

• Assist in employee onboarding and offboarding processes, ensuring adherence to internal HR policies and procedures.

• Coordinate work permits and expatriate reporting requirements (e.g. RPTKA, IMTA) where applicable.

• Maintain employee records, and internal compliance documentation.

• Oversee facility management and general office administration, including office supplies, insurance, maintenance, and phone/utilities.

• Execute procurement and sales-related administrative processes, ensuring timely documentation, coordination, and compliance with internal procedures.

• Ensure compliance in logistics and shipping activities, including accurate documentation for import VAT and customs clearance.

• Serve as the local point of contact for vendor coordination, government relations, and dealings with relevant local authorities.

Competence Requirements

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related fields.

• Total years of working experience: Minimum 5 years

• Experience in similar field/role:

  • Minimum 5 years of hands-on experience in finance, tax, and HR operations in Indonesia.

  • Proven experience with Coretax system, e-Faktur, and local payroll tax obligations.

  • Experience working with ERP and accounting platforms such as Dynamics 365, Xero, SAP, or Oracle.